Agenda and minutes

Climate Emergency Advisory Committee - Monday, 4 October 2021 6.00 pm

Venue: Virtual meeting

Contact: Candida Mckelvey, Democratic Services Officer  07895 213820

Note: The meeting will be broadcasted live here: 

No. Item


Chair's announcements

To receive any announcements from the chair and general housekeeping matters.


Chair opened the meeting. He explained that we were having quarterly meetings in line with the quarterly performance reporting. There was a Q1 report at today’s meeting.


Chair informed committee that Big Green Week had local events taking place across the district.


Draft documents related to the climate action plan will be circulated to the committee in due course.


Apologies for absence

To record apologies for absence and the attendance of substitute members.


Councillor Eric Batts sent his apologies.


Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.


There were no declarations of interest in respect of the agenda items for this meeting.


Urgent business

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent.


No urgent business.


Public participation

To receive any questions or statements from members of the public that have registered to speak. 




Minutes of the last meeting pdf icon PDF 226 KB

To review the minutes of the meeting on 19 April 2021 and agree them as a correct record, and for the chair to sign them as such.


The informal notes of the meeting on 14 June 2021 are also attached for members to note.

Additional documents:


The minutes of 19 April 2021 were agreed as a correct record and the chair will sign them as such.


Task and finish groups updates

A verbal update to the committee.


Councillor Jenner briefed the committee on the Joint design guide task and finish group. When completed and signed off, this report will be a supplementary planning document. It will be a material consideration in planning.


It will help applicants to meet good design criteria and it will be easy to follow.

There were several chapters. Climate and sustainability were focussed on within the task and finish group. Within the document, the climate action issue was explained, as was sustainability, and definitions of active and passive sustainable development. The guide contained information on reducing carbon emissions, standards and certifications, and reducing embodied carbon. Design principles were provided at the bottom of each section. There were links to the GIS data, which can be downloaded for your ward.


Councillor Johnston briefed the committee that the Biodiversity working group met briefly to set terms of reference. The next meeting was yet to be confirmed.

Committee discussed how the working group could be put to effective use.  Chair of CEAC would speak to Chair of SODC CEEAC about the scope.



Tree planting on council land policy pdf icon PDF 939 KB

For the committee to consider the draft tree planting on council land policy. Introduced by Cabinet member Councillor Catherine Webber.

Reporting officer – Elizabeth Kingdom

Additional documents:


Cabinet member for environment, Councillor Webber, introduced this report.


Active communities were keen to get on with planting. This was an important moment to allow this work to go ahead. There was a policy and application form that would need to be approved. This work would help in our tree planting ambitions and carbon reduction goals as a council. We hoped to activate the policy soon to enable planting during the upcoming season. Oxfordshire Tree Scape project was developing an interactive tree map to aid our work.


Suggestions from the committee included providing advice on tree and soil type. Some trees, such as ash, don’t survive well on local soils. Other species had poor wildlife / insect biodiversity. The Oxfordshire tree scape map may be very helpful for this. Once the planting guidance in place was reviewed, proposals made by officers would go through the approval process with the policy. Discussion was had regarding tree end-of-life process. What species were best as building materials and furniture?


There will be comms work relating to this policy. Tree protection orders will remain a separate procedure to this document.


It was confirmed that the policy version in the meeting pack was the up-to-date version, but a 6-month review was added (not part of the policy document).


The policy was very well received by the committee.


Retrofit Scrutiny Report - Feedback from Joint scrutiny committee and discussion pdf icon PDF 779 KB

For the committee to review the retrofit scrutiny report and the feedback received from joint scrutiny committee. Introduced by Councillors Hayleigh Gascoigne and David Grant.


Councillor Gascoigne introduced this report.


The group consulted experts in the field to find out about the barriers to retrofitting, including OxLEP and local colleges. There was specific training required for such works. The green grants funding was closed by central government, but the task and finish group looked into how we could be prepared for future funding opportunities that will help residents to retrofit their homes and the council to achieve carbon targets.


Some discussion was had around home insulation being important for the effectiveness of different forms of heating.


Regarding the costings for such works, discussion was had on encouraging those that can afford these works to drive demand. Look at methods to help people fund the works, such as loans.


This was a very well received report.



To support the recommendations in the report of the Joint Scrutiny task and finish group on retrofitting.

Chair of CEAC will check with Chair of Joint Scrutiny committee, in order to ascertain the most effective way CEAC can support this work, and to check whether CEAC should make recommendations to Cabinet.


Future Oxfordshire Partnership - Environment Advisory Group

A verbal update from Councillor Catherine Webber.

Reporting officer – Michelle Wells


A verbal update from Councillor Webber, who was a representative of the Future Oxfordshire Partnership, previously known as the Growth Board. Councillor Webber was reporting to committee on the Environment Advisory Group (EAG) strand of the Partnership.

There had been three recent meetings and presentations on the county carbon baseline data, the county transport plan, and a Pathways to Zero Carbon Oxfordshire (PAZCO) presentation.


The EAG officers group supports the work of the Partnership, to establish a forward plan, and a PAZCO delivery and a retrofitting plan. Cabinet member suggested that this could be a standing agenda item.




Pathways to Zero Carbon Oxfordshire Report - Section 4 pdf icon PDF 543 KB

For committee to review the Pathways to Zero Carbon Oxfordshire Report – Section 4. This item will be introduced by Councillor David Grant.

Reporting officer – Michelle Wells.


Committee reviewed section three of the substantial report, focussing on the five scenarios within section four.


Some debate was had about the downsides of green hydrogen.



That committee favoured scenario four, “Oxfordshire leading the way”.


Quarter 1 performance management report - theme 2 pdf icon PDF 122 KB

For committee to consider the Q1 performance report, for theme 2 – Tackling the Climate Emergency.

Additional documents:


The committee focussed on theme two of the report – Tackling the climate emergency.


The report had been finalised after Cabinet approval. The focus of this report was on the achievements of quarter one. Any discussions about future improvements and outcomes should be directed to the relevant Cabinet member listed in the report.


The committee discussed future agenda items they would like to see. There was some discussion around bulky waste, and Chair would like to focus on this in future meetings next year.


A detailed update on EV park and charge project and leisure centre energy use was requested.


An annual report from the council on emissions was expected, and Chair hoped the committee could see this when its ready.


No recommendations were provided to Cabinet for this item.


Meeting closed at 19:37