Agenda and minutes

The chairman welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

Councillors Janet Shelley and Catherine Webber tendered their apologies. Councillors Chris Palmer and Emily Smith substituted for them respectively.

Councillor Sandy Lovatt declared an interest in relation to application P15/V1940/FUL – Orchard Way, Harwell – he knows the applicant very well and would therefore not take part in the consideration nor voting on this item.

None.

None.

The list showing 21 members of the public that had registered to speak on planning applications was tabled at the meeting.

RESOLVED:to approve the materials for planning application P15/V2219/DIS - Land at Majors Road, Watchfield as follows:

·         Facing Brick - Ibstock, Brunswick, Farmhouse Mixture 0603 with ready mix golden brown mortar.

·         Red Engineering Bricks below DPC.

·         Window Heads - Ibstock Brunswick Buff 0640.

·         Cill - Reconstituted Stone by Procter - semi dry cast, colour light Yorkshire.

·         Porches - GRP slate roof on gloss painted timber frame.

·         Chimneys - GRP with buff pots and brickwork to match façade.

·         Entrance doors and garage doors - Colour cream.

·         Cladding - Earth White' by Werzalit or similar colour composite board.

Members did not approve of the size and thickness of the following tiles:

·         Roof Tiles - Marley Eternit concrete smooth grey with terracotta ridge and hips.

RESOLVED: to delegate authority to approve tiles to the head of planning in consultation with the Chairman of the committee.

RESOLVED: to approve the materials for planning application P15/V2293/DIS – land off Colton Road, Shrivenham as follows:

·         Redland - DuoPlain red clay roof tile

·         Facing Brick - Wienerberger Nutcombe Multi stock - Main brick

·         Feature brick - Wienerberger - Blended Orange Gilt Stock

·         Render.

Members did not approve of the size and thickness of the following tiles:

·         Redland - Mini Stonewold 77 Charcoal Grey concrete roof tile

RESOLVED: to delegate authority to approve tiles to the head of planning in consultation with the Chairman of the committee.

Outline application for a residential development of up to 116 dwellings, landscaping, public open space and associated works, with all matters except access reserved. 

The officer presented the report and addendum on application P15/V0663/O for outline planning permission for a residential development of up to 116 dwellings, landscaping, public open space and associated works, with all matters except access reserved on land off Townsend Road, Shrivenham.

Officer update: following the publication of the addendum report, the following late representations had been received:

·         Further response dated 28 October 2015 from Oxfordshire County Council; the highway authority seeks a financial contribution of £647,792 towards A420 strategic junction improvements.

·         An email dated 28 October 2015 from the applicant responding to Oxfordshire County Council's objection on education grounds. The response provided a copy of the County Council’s July 2015 Pupil Places Plan and makes the following points:

o   This site is part of the 20,500 SHMA growth figure;

o   30 new schools are currently expected to open by 2031;

o   The OCC have already been allocated £22.52m government funding for 15/16 to 17/18 to meet forecasted shortfall in school places;

o   It is OCC’s statutory duty to manage school places;

o   Development and S106 contribution commitments are required before schools can be expanded; and

o   Occupation is unlikely to be before January 2018, giving OCC plenty of time to progress school expansion programme, which includes a new primary school in Shrivenham.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Sarah Day, a representative of Shrivenham Parish Council, spoke objecting to the application. Her concerns included the following:

·         Factual inaccuracies in the report pertaining to 2011 census population (2347 not 5500) and increase in houses (105%);

·          If the development will not be occupied until 2020/1, how would this contribute to the five year land supply?

·         No capacity in the primary school nor Faringdon community college;

·         Foul and surface water drainage;

·         Access to the A420 is at capacity at peak times; and

·         Impact of the Swindon eastern expansion.

Pete Norton, a local resident, spoke objecting to the application. His concerns included the following:

·         The increase in population is not sustainable;

·         This development has the potential to derail the strategic plan for the village;

·         Impact of the Swindon eastern expansion;

·         No evidence that the 2014 transport statement has been complied with; and

·         Effect on the residential amenity of all the neighbouring properties – loss of view and privacy.

Simon Howell, one of the local ward councillors, spoke objecting to the application. His concerns included the following:

·          No benefit for local residents;

·         Consultation was inadequate;

·         The estimated time of occupancy will not contribute to the five year land supply;

·         Inadequate schooling;

·         Inadequate infrastructure cannot cope and will not be deliverable in the short term (Thames Water);

·         Unacceptable risk of air and noise pollution;

·         Increase in traffic volume on A420 with Swindon expansion; and

·         Better sites are included in Local Plan.

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

·         The County Council are responsible for providing  ...  view the full minutes text for item 143.

Erection of 58 dwellings with associated means of access, car parking, new footpath links, amenity space and landscaping.

THIS ITEM HAS BEEN WITHDRAWN FROM THE AGENDA DUE TO ADMINISTRATIVE REASONS AND WILL NOT BE CONSIDERED AT COMMITTEE ON 28 OCTOBER 2015

Application P14/V2462/O was withdrawn due to administrative reasons.

Change of use application for a holiday (fishing) lodge park and village farm shop - tourism diversification development at The Faringdon Golf Course.

The officer presented the report and addendum on application P14/V2888/FUL for the change of use application for a holiday (fishing) lodge park and village farm shop; a tourism diversification development at The Faringdon Golf Course, Great Coxwell.

Officer update: Further representation has been received from the Woodland Trust, raising the following concerns:

·         Intensification of human activity leading to disturbance to the habitats of breeding birds and vegetation, litter and fire damage;

·         Fragmentation of adjacent semi-natural habitats;

·         Non-native plant invasion;

·         Noise and light pollution;

·         Long-term retention of trees;

·         Ground water and surface water drainage; and

·         Recommendation of 15m buffer.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

William Selby-Lowndes, a representative of Great Coxwell Parish Council, spoke objecting to the application. His concerns included the following:

·         The Neighbourhood Plan is not being considered;

·         Green buffer zone;

·         Traffic assessment is inadequate; and

·         Noise levels – will lodges be able to open their windows?

Simon Howell, one of the local ward councillors, spoke objecting to the application in a joint statement from Councillor Elaine Ware. Their concerns included the following:

·         Importance of maintaining green buffer;

·         Logic of luxury accommodation next to such a busy road; and

·         Residents feel ignored as they have a Neighbourhood Plan, which does not support this.

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

·         Neighbourhood plan policy EDQ1 doesn’t preclude development in green buffer as long as there is appropriate landscaping;

·         Attempts to make golf course commercially viable have failed;

·         Improving local economy and providing jobs; and

·         No occupation until foul water has been addressed.

RESOLVED: (11 votes to nil)

To grant planning permission for application P14/V2888/FUL, subject to the following conditions:

1.    Commencement three years - full planning permission.

2.    Approved plans.

3.    Details of tree protection measures.

4.    Landscaping scheme to be submitted and approved.

5.    Approved landscaping to be implemented.

6.    Restriction on length of stays/occupancy.

7.    Noise attenuation measures as detailed in noise report.

8.    No development shall commence until a foul water drainage scheme has been approved. The approved scheme shall be implemented prior to first occupation.

9.    No development shall commence until a scheme to eradicate Japanese Knotweed from the site has been approved. The approved scheme shall be implemented as agreed.

10. Details for removal of refuse.

11. Prior to commencement of development details of all re-grading works shall be submitted and agreed.

12. Prior to commencement of development details of all internal roadways to be submitted and agreed.

13. Details of all external lighting to be submitted and agreed.

14. Details of all ancillary buildings and structures to be submitted and agreed.

15. Prior to the commencement of development full details of improvements to public footpath 231/8 shall be submitted and agreed.

16. Vehicular access to be provided as shown on the approved drawings.

17. Surface water drainage details to be submitted.

18.  ...  view the full minutes text for item 145.

Demolition of the existing building and the erection of a new building to provide 5 residential flats.

The officer presented the report on application P15/V1693/FUL for planning permission to demolish the existing building and erect a new building to provide 5 residential flats at 2 Cumnor Rise Road, Cumnor.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Andrew Pritchard, a representative of North Hinksey Parish Council, spoke objecting to the application. His concerns included the following:

·         Access issues;

·         Lack of hydro-geological survey; and

·         Effect on the character of Cumnor Hill.

Jeremy Biggin, the applicant, spoke in support of the application. His speech included the following:

·         Taken on board comments from the design team;

·         Maintaining access from Cumnor Rise Road and reduced access to original location onto Cumnor Hill;

·         The scheme does not affect drainage as the alterations are shallow (6 inches in depth) and there will be an overall reduction in hard landscaping.

Emily Smith, one of the local ward members, spoke to the application. She suggested a note for the need for future hydro-geological surveys and asked if the conditions for screening strong enough?

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

·         The drainage engineer is satisfied subject to conditions; and

·         The additional landscaping will provide adequate screening.

RESOLVED: (11 votes to nil)

To grant planning permission for application P15/V1693/FUL, subject to the following conditions:

1.    Time limit.

2.    Approved plans.

3.    Materials (samples).

4.    Materials in accordance with application.

5.    Building details.

6.    Surface water drainage.

7.    Drainage details (surface and foul).

8.    Slab levels (dwellings).

9.    Cycle parking.

10. Landscaping scheme (submission).

11. Landscaping scheme (implementation).

12. Car parking.

13. No drainage to highway.

14. Bicycle parking.

15. Obscure glazed window.

Part refurbishment and part redevelopment of existing retail park, including revised access, car parking and landscaping.  Removal of existing petrol filling station to provide new retail units (A1 use), cafe/coffee shop/restaurant units within Classes A1 and A3. 

The officer presented the report and addendum on application P15/V1039/FUL for planning permission for the part refurbishment and part redevelopment of the existing retail park, including revised access, car parking and landscaping; and the removal of the existing petrol station to provide new retail units, café/coffee shop/restaurant units at the Seacourt Retail Park, West Way, Botley.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Andrew Pritchard, a representative of North Hinksey Parish Council, spoke objecting to the application. His concerns included the following:

·         Not supported by the NPPF, only use out of town sites if none are available in the town centre;

·         The site will be car dependent – not sustainable;

·         There are no pedestrian crossings on A420/A34; and

·         Loss of petrol station.

Derek Rawson, a local resident, spoke objecting to the application. His concerns included the following:

·         Loss of petrol station and DIY store; and

·         Effect on viability of Botley centre with proposed A5 units – conflicts with the Local Plan.

Eric Hall, the applicant’s agent, spoke in support of the application. His speech included the following:

·         The access will be facing the slip road rather than the car park;

·         The loss of the petrol station has already been approved – the landlord can close this without any notice;

·         The total floor space has reduced; and

·         The retail policy has undergone a sequential impact test – external retail consultants have been consulted.

Emily Smith, one of the local ward members, spoke to the application. Her comments included the following:

·         Viablity of having cafes on site – how reliable is the assessment?

·         Pedestrian safety – no controlled crossings;

·         Cycle access is poor; and

·         Increase in traffic.

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

·         Highways have no objections;

·         Have no control over closure of DIY store in planning terms; and

·         9-14% reduction in trade to Botley district centre is not significant.

RESOLVED: (10 for; 1 abstention)

To authorise the head of planning to grant planning permission for application P15/V1039/FUL, subject to the following:

1.    A S106 Unilateral Undertaking being entered into by the applicant to secure:

·         £3000 towards the cost of providing and installing a new traffic sign on Botley Road on the westbound approach to the signal junction; and

·         £2040 towards the cost of monitoring a Travel Plan for the period of five years.

2.    Conditions as follows:

1.    Time limit.

2.    Approved plans.

3.    Materials to be in accordance with details already submitted.

4.    Limitation on retail floorspace for phase two to be 7153 sq.m including mezzanines.

5.    No open storage of goods or materials without prior grant of planning permission.

6.    Landscaping detail to be submitted and five year maintenance period.

7.    Framework travel plan to be prepared and submitted to Oxfordshire County Council’s travel plans team for approval prior to first occupation.

8.    New vehicular access/egress and parking  ...  view the full minutes text for item 147.

Erection of a new dwelling.

The officer presented the report and addendum on application P15/V1580/FUL to erect a new dwelling at Shotover Corner Cottage, Shotover Corner, Uffington.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Simon Jenkins, a representative of Uffington Parish Council, spoke objecting to the application. His concerns included the following:

·         Implications of piecemeal development;

·         Wrong place in parish;

·         Harm to the conservation area is not outweighed by the five year supply shortfall;

·         Very close to two listed buildings; and

·         Planning creep following approval of summerhouse.

Richard Price, speaking on behalf of local residents, spoke objecting to the application. His concerns included the following:

·         Significant impact on amenity, privacy and quality of life on residents of Pear Tree Cottage;

·         Overlooking; and

·         Impact on character of village and conservation area.

Graham Meacher, the applicant, spoke in support of the application. His speech included the following:

·         Quality single builds are needed;

·         The building is of similar height to the previously approved summerhouse; and

·         Does not affect street scene.

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

·         Distance of the proposed first floor bedroom in the east elevation to Pear Tree Cottage more than meets the 21m minimum distance requirement;

·         The drainage engineer has no objections but has not seen the amended plans lowering the proposal into the site by 0.5m;

·         Harm to the conservation area is less than substantial, partly due to the close proximity of the proposal to existing unattractive farm buildings and the fact that it does not intrude visually into the wider open paddock land to the west; and

·         Suggestion to include a condition requiring hand digging around Yew tree.

RESOLVED: (10 for; 1 against)

To delegate the decision to grant planning permission for application P15/V1580/FUL to the head of planning in consultation with the chairman of the planning committee, subject to the drainage engineer raising no objections to the amended plans and subject to the following conditions:

1.    Time limit - Commence within three years from the date of permission.

2.    Development must accord with approved plans.

3.    Materials in accordance with application.

4.    Sustainable drainage scheme to be submitted prior to commencement.

5.    Gates as shown must open inwards.

6.    Access details to be submitted prior to commencement.

7.    Car parking space details to be submitted prior to commencement.

8.    Turning space detail to be submitted prior to commencement.

9.    Closure of existing access details to be submitted prior to commencement.

10. No drainage to be discharged onto adjacent highway.

11. Garage accommodation to be retained and not adapted for any other purpose.

12. Ancillary accommodation to remain ancillary and no separate curtilage shall be created.

13. Hand digging required around Yew tree.

14. Slab levels.

Erection of a new dwelling to the rear of The Laurels.

The officer presented the report on planning application P15/V0096/FUL to erect a new dwelling to the rear of the Laurels on Broad Street, Uffington.

Officer update: The listed building consent requirement has been withdrawn as the property is not attached to the wall.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Simon Jenkins, a representative of Uffington Parish Council, spoke objecting to the application. His concerns included the following:

·         Implication of a new house and garden in the curtilage of a listed building;

·         Dominating and out of keeping;

·         Trees need to be safeguarded; and

·         Parking on Broad Street is a problem.

Nigel Warren, the applicant’s agent, spoke in support of the application. His speech included the following:

·         Unhappy with the process delays;

·         Site is not in a conservation area;

·         8m from existing house and hidden by woodland belt;

·         Over half acre plot; and

·         Materials have been chosen from sustainable and local sources.

The committee considered the application, with advice from officers where appropriate.

RESOLVED: (11 votes to nil)

To grant planning permission for application P15/V0096/FUL, subject to the following conditions:

1.    Commencement three years - full planning permission.

2.    Approved plans.

3.    Submission of details (render, rain water goods, bin stores).

4.    Submission of joinery details.

5.    Scheme of archaeological investigation.

6.    Archaeological watching brief.

7.    Access (details not shown).

8.    Visibility splays (access).

9.    Closure of existing access.

10. No drainage to highway.

11. Landscaping scheme submission.

12. Landscaping scheme (implementation).

13. Tree protection.

14. Retain existing hedgerow/trees bound.

15. Materials (samples).

16. Slab levels (dwellings).

Demolition of existing outbuildings, conversion of an existing workshop into 2 bed dwelling and erection of pair of semi-detached 3 bed dwellings.

The officer presented the report and addendum on application P15/V1758/FUL to demolish the existing outbuildings, convert an existing workshop into a 2-bed dwelling and to erect a pair of semi-detached 3-bed dwellings at 6 Mill Road, Marcham.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

Michael Hoath, a representative of Marcham Parish Council, spoke objecting to the application. His concerns included the following:

·         No assessment by conservation officer;

·         Adverse impact on street scene and listed building opposite;

·         Insufficient parking; and

·         Overdevelopment.

The committee considered the application, with advice from officers where appropriate.

RESOLVED: (11 votes to nil)

To grant planning permission for application P15/V1758/FUL, subject to the following conditions:

1.    Time limit.

2.    Approved plans.

3.    Details of materials.

4.    Access, parking and turning in accordance with approved plans.

5.    Landscaping scheme.

6.    Tree protection.

7.    Boundary treatment.

8.    Archaeology.

9.    Wildlife protection.

10. No drainage to highway.

Informatives:

1.    Surface water drainage.

2.    Trees in the conservation areas.

Removal of conditions 5 (travel information), 6 (OCC Manual for Streets), 8 (refuse), 12 (non-motorised users audit), 13 (biodiversity offsetting scheme), 14 (retention of trees), 15 (windows to Plots 1 & 6) and 17 (footway),  and variation of condition 3 (drawing numbers) of planning permission P14/V2286/O.

Outline application for a residential development of up to 9 dwellings, with all matters reserved except for access.

Councillor Sandy Lovatt stepped down from this committee for the consideration and voting on this item.

The officer presented the report and addendum on application P15/V1940/FUL for the removal of conditions 5 (travel information), 6 (OCC Manual for Streets), 8 (refuse), 12 (non-motorised users audit), 13 (biodiversity offsetting scheme), 14 (retention of trees), 15 (windows to Plots 1 & 6) and 17 (footway), and variation of condition 3 (drawing numbers) of planning permission P14/V2286/O. Outline application for a residential development of up to 9 dwellings, with all matters reserved except for access   at Orchard Way, Harwell.

Officer update: It is recommended that conditions 16 and 18 are also removed as they do not meet sequential tests.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

David Marsh, a representative of Harwell Parish Council, spoke objecting to the application. His concerns included the following:

·         The Parish Council had requested involvement in the renegotiation of the conditions in response to the consultation;

·         Surprise at suggested removal of condition18, which is unwarranted and unacceptable;

·         Objection to the removal of condition 17.

·         The committee approved the original application based on the conditions – should therefore review the original application again.

Paul Butt, the applicant’s agent, spoke in support of the application. His speech included the following:

·         The original application would still stand; and

·         TPO has been served on the line of trees on site.

Reg Waite, one of the local ward councillors, spoke objecting to the application. His concerns included the following:

·         The objections to the original application were allayed by the conditions;

·         The residents feel misled.

The committee considered the application, with advice from officers where appropriate. Members were not content that due consideration could be given to the application with the proposed removal of conditions 11 and 18 without due notice.

RESOLVED: (10 votes to nil)

To defer the consideration of variation of Condition 3 of P14/V2286/O and remove conditions 5, 6, 8, 12, 13, 14, 15, 16, 17 and 18 due to not sufficient notice being given to the additional conditions suggested for removal.

Erection of illuminated fascia signs, projecting sign, non-illuminated planters and wind breakers.

The officer presented the report on application P15/V2138/A to erect illuminated fascia signs, projecting sign, non-illuminated planters and wind breakers at Wildwood Kitchen, 1-3 Bury Street, Abingdon.

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

The committee considered the application, with advice from officers where appropriate; the discussion covered the following points:

RESOLVED: (11 votes to nil)

To grant consent to display advertisement, subject to the following conditions:

1.    Approved plans.

2.    Intensity of illumination.

3.    Period of illumination.

4.    Time limit - full application.

Informative:

1.    Highway licence required

Proposed First Floor Extension

The committee moved a motion to defer the last three items on the agenda to the next planning committee on 11 November 2015 due to the length of the meeting being considered unreasonable for sound decision making and there being no public speakers present.

RESOLVED: to defer the following items for consideration to the committee on 11 November 2015:

·         P15/V1721/HH – The House, All Saints Lane, Sutton Courtenay, OX14 4AG.

·         P15/V1938/FUL – 219 Saxton Road, Abingdon, OX14 5HQ

·         P15/V1860/FUL – The White Horse Leisure and Tennis Centre, Audlett Drive, Abingdon, OX14 3PJ.

To separate the dwelling in to two properties by creating a new entrance through the existing garage. 

This item was deferred for consideration at planning committee on 11 November 2015.

Erection of a gym extension, remodelling of existing gym changing facilities, creation of external deck for existing creche, new main entrance structure, internal alterations and art installation.

This item was deferred for consideration at planning committee on 11 November 2015.