Decisions

To approve the submission of the UK Shared Prosperity Fund investment plan for Vale of White Horse District Council.

Decision 1 – Funding approval

1) To approve the budget for funding of the works and move the council’s main office to Abbey House, Abingdon.  The council’s share of the costs is £121,300(Capital £110,226 & Rev £11,074)

 The full value of the project budget is £242,600, and each council is being asked to be responsible for 50 per cent of the costs

2)To approve the virement of £86,684 from essential capital works budget to Operational Property Assets – essential works budget to fund the capital requirements of this project.

Decision 2 – Tender award

To approve the Tender process outcome the details of which are set out in the attached confidential appendix and to agree to appoint SCM Ltd as the preferred bidder and to enter into an industry standard, Joint Contracts Tribunal (JCT) minor works contract for the carrying out of the works details of which are set out below. 

N.B. The Scrutiny Committee chair, Councillor Nathan Boyd, has waived call-in rights on the two decisions above. 

To appoint Councillor Paul Barrow as the council’s Food and Farming Champion.

To create sufficient budget from CIL funding to be used to enable Sinewave (an OFGEM registered specialist company), to lay cabling for a new power supply, from the Faringdon Leisure Centres/Schools external sub-station to the leisure centres dry side plantroom (£46,381.34) and any additional related infrastructure costs towards this project to a limit of £100,000.

The works to upgrade the power supply are essential if the Air Source Heat Pump (ASHP) and Solar Photovoltaic Cells (Solar PV) installation works are to progress.

To approve additional funding of £42,709 for the purchase of a Customer Relationship Management (CRM) software package, under 6.4 of the council’s Scheme of Delegation to Officers.

The authority to approve the purchase of a CRM solution is delegated to the Head of Corporate Services in Consultation with relevant Cabinet Members (Cabinet December 2021).  

To approve the purchase of a customer relationship management (CRM) solution at cost of £37080 per council in year 1 and £42780 per council in year 2. A one-off implementation cost of £39,050 per council.

The contract is a joint software licence agreement between Vale of White Horse District Council, South Oxfordshire District Council and GOSS Interactive.

The council has run a procurement evaluation using the GCloud 12 framework (RM 1557.12) for cost comparison and suitability of solution and the outcome is to award to Goss Interactive under a call-off contract for 2 years (with the option to extend for 2 periods of 12 months). The award is made on the basis of the most advantageous to the councils.