To receive any announcements from the chair
and general housekeeping matters.
Chair mentioned the upcoming Full Council
meeting, noting the presence of many items related to climate and
environment, for those interested.
Apologies for absence
To record apologies for absence and the
attendance of substitute members.
Declaration of interests
To receive declarations of disclosable
pecuniary interests, other registrable interests and
non-registrable interests or any conflicts of interest in respect
of items on the agenda for this meeting.
Declarations were as follows:
Councillor Johnson was a member of the
Oxfordshire County Council Pension Fund.
Councillor Gascoigne declared that her partner
wrote part of the PAZCO report, however there was no decision
making about this within this meeting.
To receive notification of any matters which
the chair determines should be considered as urgent business and
the special circumstances which have made the matters urgent.
Minutes of the last meeting PDF 241 KB
To review the minutes of the last meeting held
on 7 July 2022. If agreed as a correct record, the chair will sign
them as such.
On page six of the agenda pack, a member noted
that in the bottom bullet point of the woodland creator accelerator
fund section, the word “varieties” should be replaced
with “species”. Democratic Services Officer would
change this word, with agreement given by committee.
The minutes were agreed as a correct record,
with the above amendment made.
receive any questions or statements from members of the public that
have registered to speak.
Update from task and finish groups
For committee to receive any updates from
current task and finish groups.
Update from the Cabinet Member for Environment
An update from Cabinet Member Councillor Sally
Cabinet member updated the committee. Main
- Committee were welcomed to bring
items of the CAP to committee for further detail. Items were agreed
with service areas, and quarterly RAG ratings would be reported
- Decarbonisation of transport fleet
was being looked into by climate officers, starting with reviewing
the options from a free report the council received from the Energy
- Climate e-learning module being set
up for council staff.
- EAG meeting – main item
discussed was the Oxfordshire Net Zero Route Map and Action Plan.
City Science updated the group on PAZCO delivery. There was
intensive consultation, and the draft action plan was ready.
- Cabinet Member was now part of the
UK 100 Climate Leadership Academy. She was selected for the
six-month programme, there will be further discussion and aims for
getting our council further up the Climate Emergency UK and UK 100
score card for Climate Action Plans.
Committee asked questions of the Cabinet
- Eastleigh used Biofuel for their
fleet – can we use this as a temporary measure ahead of using
electric? It was responded that the council’s fleet was
small, and needed to be sustainable for the future, not a temporary
solution. Investment with longevity was the aim.
- Solar farms were discussed by
members, and Cabinet member responded that these were being
discussed at Future Oxfordshire Partnership, and a holistic,
county-wide view was needed. A strategic map of suitable sites was
being asked for by Cabinet Member
Environment Act update
An update from officers on the Environment
Nothing to report in this meeting.
Update from the Climate Action Team
An update from the Climate and Biodiversity
The Team Leader updated the committee on the
work of the Climate Action Team.
- Priorities were being worked out for
short and longer term, 3-5 years.
- Climate Action Fund update was
provided on some slides which would be shared post-meeting. 13
projects were supported in the first round.
- The next funding round was due to
open on 16 October, closing on 25 November 2022. Communications
were to follow.
- Public Sector Decarbonisation scheme
work was ongoing
- Retrofitting options were being
- New energy saving at home
information page on the
Climate Action Plan (CAP) Quarter 1 2022-23 PDF 7 MB
Item introduced by Senior Climate Action
officer. An opportunity for the committee to review progress on the
delivery of the CAP, and to make any requests for further detail to
be brought forward at future CEEAC meetings.
Cabinet Member introduced the report.
Developed with service areas, and approved by
Cabinet recently, it was now before CEAC for consideration.
Cabinet member can take up any actions and
comments raised by the advisory committee with Cabinet
Committee commented on the following:
- Cabinet member would ask the
relevant Cabinet member regarding the status of the toolkit.
(WOW3). Head of Policy and Programmes explained that this would be
developed across quarter 2 and 3, and he welcomed members to email
any comments and ideas for the toolkit.
- WOW6: Staff training – it was
confirmed this was internal training. Cabinet member wanted to
raise carbon literacy as training.
- WOW21: any progress on anti-idling?
Cabinet member explained that there was no national policy to allow
enforcement, particularly for contractors. Education was key to
change attitudes to idling.
- Discussion had on electric cars, and
coordination with developers to include EV chargers. Lack of
robustness in policy on their installation, and whether the
electricity supply was able to cope. Cabinet member explained that
there were regulations in place to ensure safe installation, but we
do not control building regulations. There were changes to building
regulations to specify EV chargers. However, should we focus on
encouraging new car ownership and parking or energy parks where
people can utilise different fuel types whilst we transition.
- WOW17: Pool vehicles: can we
encourage car clubs? Potentially a future topic for CEAC. Head of
Policy and Programmes reminded that WOW17 itself was limited to
- SD2: Can we rethink waste collection
ahead of contract change? Minimising mileage. Cabinet member
responded that there was work occurring that looked at routing,
however the actual waste created was another big issue that
impacted the environment. Consideration will be given to bin
collection days and frequency as part of these improvements.
Members did discuss why fortnightly collections were important, and
weekly for food waste, due to pest lifecycle issues. Food waste
handling and waste collection was stated in DEFRA policy
- Discussion around plastic waste, and
Cabinet Member explained that a lot of this was out of the
district’s control. Repurposing plastic in the UK was
important, but central government movement on this was needed. We
needed to urge residents to consume less to begin with. New waste
contract will be informed from what central government states we
will need to do.
- SD9: Planning development webpages
– energy efficiency considerations for small planning
applications as well as large ones? It was confirmed that all
applications were covered.
- Some items had no progress,
particularly due to the office move, for example, a staff green
travel plan would not be created whilst staff were moving location.
Climate and Biodiversity Team Leader explained that progress will
be showing up in future quarters.
- Tree planting – were there any
projects in the pipeline? Climate and Biodiversity Team Leader
explained there were no applications yet for this season
(Nov-March). Cabinet member hoped to create a database of local
groups to improve ...
view the full minutes text for item 25.
Decarbonisation of leisure centres - update paper PDF 275 KB
To update Members on the Public Sector
Decarbonisation Scheme (PSDS) and the council’s progress to
date in submitting funding applications.
Officer introduced the paper.
The paper detailed
the Public Sector Decarbonisation Scheme funding and how the
council was approaching new rounds of funding bids for our assets,
including history of previous rounds and lesson learned. A lot of
work was involved to understand the new round’s rules, which
tended to differ each time.
Next round was
planned for 12 October 2022. The council was on track to submit new
bids for Wantage and White Horse Leisure Centres, due to
collaboration amongst council teams to gather all the data needed
and including recruitment of an officer whose expertise was in
compiling external bids.
- Confirmed that total funding for the
country was unknown yet due to government changes, but this could
be looked up.
- Rules had tightened in that whole
plants (e.g., boiler systems) cannot be replaced unless proved to
be end-of-life. There were a lot of specific rules that meant that
officers were carefully considering the rules for each individual
leisure centre (asset) and the impact of inflation on costs of
- Corporate Energy Officer considered
that the changing energy costs meant that projects such as these
would help financially.
- Discussion on the impact on
Community Infrastructure Levy (CIL). Councillors would need to
prioritise the expenditure for CIL and the impact on demand for CIL
should decarbonisation scheme bids be successful.
For committee members to suggest topics for
future consideration by the committee.
- Thames Valley Wildflower Meadow
Restoration Project presentation. It was suggested by officers to
create a member’s only presentation with representatives of
the project to learn more about it.
- EV charging – Chair explained
that further information would come forward from Full Council,
which would possibly answer some of the current questions from
committee and inform this item to bring forward to CEAC at a later
- Climate Action Plan – to
include vision on promoting car clubs across the district as a
whole, not just corporately.
- Waste contract – it was too
early to discuss, but a member asked to have discussion on what
should be in the new contract in due course.