Agenda item

(a) Annual Governance Statement

AG.32 & AG.35

Committee Date – 28 September 2011

On 28 September 2011, the committee suggested introducing an investment strategy, particularly in relation to property. 

Comment

The updated annual governance statement in September 2011 included this recommendation.  This suggestion has been referred to the asset management group for consideration. 

Action

Retain on actions arising list.

(b) ICT report

Committee Date – 18 January 2012

The committee sought assurances in the internal audit follow-up reports that staff leavers’ names and logins had been quickly removed from the council’s IT systems to prevent unauthorised access. 

Comment

Completed 

Action

Remove from actions arising list. 

(c) Waste Mgt and Recycling report

Committee Date – 18 January 2012

The committee asked for an update of whether Biffa was complying with the council’s instruction not to collect garden waste from the addresses of persistent non-payers.

Comment

Completed 

Action

Remove from actions arising list. 

(d) Audit Commission progress report

Committee Date – 18 January 2012

The strategic director undertook to investigate whether any further action was necessary on the other key considerations suggested by the Audit Commission. 

Comment

Completed 

Action

Remove from actions arising list. 

(e) Treasury management strategy annual review

Committee Date – 18 January 2012

The committee requested the council’s asset management group to consider whether the ratio of physical property and financial investments was still fit for purpose.

Comment

This has been referred to the council’s asset management group. 

Action

Retain on matters arising list. 

(f) Business continuity and risk management update AG.52

Committee Date – 18 January 2012

The committee asked the officers to report on the timescale for testing the business continuity arrangements and to confirm that business continuity arrangements are in place for the council’s largest and most important contracts and that the officers are satisfied with the arrangements.

Comment

Completed

Action

Remove from actions arising list. 

(g) Complaints panel

Committee Date – 21 March 2012

The committee requested that a complaints panel was set up to consider a complaint by a Radley resident and advise the chief executive and group leaders on any further action considered appropriate. 

Comment

Completed.   

Action

Remove from actions arising list. 

(h) Internal audit activity report on ICT

Committee Date – 21 March 2012

The committee requested that the internal audit report on ICT be presented to the next committee meeting

Comment

The committee has now considered this. 

Action

Remove from actions arising list. 

(i) Comments on internal audit reports not presented to committee – National non-domestic rates

Committee Date – 21 March 2012

The committee requested that when further details of the government’s changes to the national non-domestic rates system became available, Cabinet, Council and this committee should be informed.   

Comment

Head of finance to update in due course. 

Action

Retain on matters arising list. 

(j) Health and safety annual report

Committee Date – 11 July 2012

The committee requested the officers add to the action plan for 2012/13 that the fire policy needs to be published for council properties not used by the council to provide services. 

Comment

Included in the action plan. 

Action

Remove from actions arising list. 

 (k) Health and safety annual report

Committee Date – 11 July 2012

The committee requested the officers to investigate whether the Cabinet had a responsibility for health and safety and therefore should receive training. 

Comment

No requirement for Cabinet to be trained. 

Action

Remove from actions arising list. 

(l) District and parish council elections – May 2011

Committee Date – 11 July 2012

The committee requested the returning officer to provide the committee with an analysis of the estimated cost of the 2011 local elections, had the elections printer fulfilled its contract and had the government not held a referendum. 

Comment

David Buckle to advise committee members.  

Action

Retain on actions arising list. 

(m) Complaints procedure 

Committee Date – 11 July 2012

The committee requested the officers to reconsider the revised complaints procedure to include councillors’ input in the third stage, and consult Councillors Mike Murray and Judy Roberts on the revised proposal before submitting it to the next committee meeting for consideration.

Comment

David Buckle to liaise with Councillors Murray and Roberts. 

Action

Retain on actions arising list. 

(n) Statement of accounts 

Committee Date – 11 July 2012

The committee requested the officers to organise a question and answer session on the statement of accounts in early September and to remind the relevant councillors that they need to complete and return their related party transactions form to the council. 

Comment

Completed

Action

Remove from actions arising list. 

(o) Treasury management  

Committee Date – 11 July 2012

The committee requested the officers to circulate the date for councillor training on an introduction to treasury management.

Comment

No date set for this training.  Only limited places available. 

Action

Retain on actions arising list. 

(p) Annual governance statement 2011/12  

Committee Date – 11 July 2012

The committee requested the officers to amend the draft annual governance statement in paragraph 102 to add a reference to the audit manager’s ability to report directly to the chief executive or the committee if necessary. 

Comment

Completed 

Action

Remove from actions arising list.