Council - Wednesday, 14 July 2021 7.00 pm

Venue: First floor, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Steven Corrigan, Democratic Services Manager 07717 274704 Email: 

Link: This meeting will be broadcast live - you can watch it here

No. Item


Apologies for absence

To record apologies for absence.


Minutes pdf icon PDF 441 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 18 May 2021 - attached. 


Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  


Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 


Public participation

To receive any questions or statements from members of the public that have registered to speak. 



A.   Open Abbey Meadow Outdoor Pool NOW!


On 9 June 2021, the council received a petition, with in excess of 1,500 signatures, calling for the opening of the Abbey Meadows outdoor pool in Abingdon.


The council’s Petition Scheme provides for petitions containing more than 500 signatures to be referred to Council for debate. The petition organiser will be given three minutes to present the petition and the petition will then be discussed by councillors.  Council will decide how to respond to the petition at this meeting.


In response to the petition, Council may decide

·       not to take the action requested for reasons put forward in the debate;

·       to refer the matter to Cabinet and decide whether to make recommendations to inform that decision.


Council is advised that the outdoor pool in Abingdon is due to re-open on Monday 12 July 2021.


B.   To receive any petitions from the public.





Appointment of the council's monitoring officer, interim monitoring officer, electoral registration officer and returning officer pdf icon PDF 217 KB

To consider the report of the deputy chief executive – transformation and operations – attached.

Additional documents:


Oxfordshire Growth Board Scrutiny Panel

At the annual meeting of Council in May, Councillor Jenny Hannaby was appointed as one of the council’s representatives on the Oxfordshire Growth Board Scrutiny Panel. Following Councillor Hannaby’s appointment to Oxfordshire County Councils Executive she is no longer permitted to sit on the scrutiny panel.


Council is invited to appoint a representative to fill the position.


Report of the leader of the council

            To receive the report of the leader of the council. 


Questions on notice pdf icon PDF 99 KB

To receive questions from councillors in accordance with Council procedure rule 33. 


A. Question from Councillor Amos Duveen, to Councillor Catherine Webber, Cabinet member for climate emergency and environment


The Arc Leaders' Environmental Principles, endorsed by Cabinet in April, includes the aim of doubling tree and woodland cover over the Ox-Cam Arc region. This ambition is echoed by Oxfordshire Friends of the Earth in their 'In case of emergency' report calling for councils to double tree cover across the county by 2045. What is this council doing to increase tree cover?


B. Question from Councillor Eric de la Harpe to Councillor Andy Crawford, Cabinet member for finance and corporate assets


In early May Abingdon residents reported on social media that evidence of weed-killer was seen on Vale owned land. Thanks to these posts, councillors were able to alert senior officers who then stopped the weedkiller being used with immediate effect. Can the Cabinet member inform residents what was learned from the incident and give assurances that it will not happen again?


C.   Question from Councillor Elaine Ware to Councillor Emily Smith, Leader of the council


At the 24 March 2021 meeting Council agreed the amended motion on health provision and for officers to contact Clinical Commissioning Group’s to arrange meetings and for the Leader to write to the Ministers for Health and Ministry of Housing, Communities and Local Government (MHCLG). Has this been done and If so when was contact made and what meetings have or are due to take place? What responses have been received from Ministers and MHCLG?


D. Question from Councillor Eric Batts to Councillor Helen Pighills, Cabinet member for healthy communities


In the recent press release with a big splash of opening the Abbey Meadow pool, and stating that:


We promised we would do everything we could to get the pool opened as soon as possible, as we know how popular it is with families, particularly over the summer.  I’m so pleased that we’ve been able to pull out all the stops to achieve this”


Would Councillor Pighills please advise what this entailed and why it was the last pool in the area to open?


E.   Question from Councillor Nathan Boyd to Councillor Catherine Webber, Cabinet member for climate emergency and environment


Would the Cabinet member provide an update on the garden waste service in respect of a) the number of weeks the  non-provision of service was experienced, b) the number of weeks lost not being able to take on new customers and the reason for this,  and c) what is the estimated loss of income from the inability to take on new customers and the current waiting list?


F.    Question from Councillor Simon Howell to Councillor Bethia Thomas, Cabinet member for community engagement


Following the launch of the White Horse Community Lottery on 14 June would the Cabinet Member provide an update on the success of the launch and how many organisations expressed an interest and signed up?




Exclusion of the public

To consider whether to exclude members of the press and public from the meeting for the following item of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i)        it involves the likely disclosure of exempt information as defined in paragraph 3 Part 1 of Schedule 12A of the Act, and

(ii)       the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 


Affordable Housing and Oxfordshire Growth Deal - Heylo Housing

Cabinet, at its meeting on 28 May 2021, considered the confidential report of the interim head of development and regeneration on an affordable housing scheme with Heylo Housing. Cabinet supported the scheme and recommended Council to approve the funding.


The confidential report considered by Cabinet at its meeting on 28 May and a summary of Cabinet’s considerations are attached.