Agenda and minutes

Scrutiny Committee - Thursday, 22 September 2022 7.00 pm

Venue: informal, virtual meeting

Contact: Candida Mckelvey, Democratic Services Officer  tel: 07895 213820

Note: the meeting will be live streamed at our YouTube channel: 

No. Item


Apologies for absence

To record apologies for absence and the attendance of substitute members. 




Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 


No urgent business, but chair did run through procedure for the virtual meeting and reminded committee that specific technical questions on the financial outturn report should be emailed to the finance officers.


Declaration of interests

To receive declarations of disclosable pecuniary interests, other registrable interests and non-registrable interests or any conflicts of interest in respect of items on the agenda for this meeting. 





Minutes of the last meeting pdf icon PDF 203 KB

To adopt and sign as a correct record the Scrutiny Committee notes of the meeting held on 2 August 2022.


The notes of the informal meeting on 2nd August were noted and agreed as a correct record.


Work schedule and dates for all Vale and Joint scrutiny meetings pdf icon PDF 118 KB

To review the attached scrutiny work schedule. Please note, although the dates are confirmed, the items under consideration are subject to being withdrawn, added to or rearranged without further notice.



Committee noted the work programme. A new date for joint scrutiny would be arranged shortly – it was postponed as it was scheduled on the same day as the State Funeral.

Committee members were reminded to contact the chair if there were any additions or queries to make.


Public participation

To receive any questions or statements from members of the public that have registered to speak. 


Financial Outturn report 2021-22 pdf icon PDF 291 KB

Scrutiny committee is recommended to note the overall outturn position of the council as well as the outturn of individual service areas.


Additional documents:


Committee asked questions of officers and the Cabinet member for Finance.


·       Item 24. Car parking income was down against budget by £216k. A member asked whether this was net gain, or net loss on the car parks overall. Officer responded that car parks lost £186k, and the council received some central government support in the form of general grant funding, so the funds were not recorded against a particular service and therefore does not show in this particular report.

  • Item 25: The hire of vehicles pending purchase of our own fleet made up the remaining overspend of £49,000. A member asked how hiring vehicles costs £49K? How many vehicles, what did we use these vehicles for? What caused the delay in purchase? Officer responded that vehicles were for grounds maintenance since the return of the service being in-house. There was a long lead time for purchases and hopefully electric vehicles would be sourced.
  • Item 27. The garden waste service overspent by £340,000. A member asked how exactly does the suspension of service during the driver shortage (during Covid) translate into such a large overspend? Officer replied that customers were given three months for free as recompense, equalling a loss of income. There was a period of time with no billing. Communicating the details of service suspension was an additional cost.
  • Item 33. In addition, the council commissioned external advisors to undertake a review of business rates premises in the district to identify any premises that should be paying business rates but were not on the rating list. A member asked how this worked? It was responded that councils rely on an inspection service from Capita but there was a limit on what they could achieve. New identification methods will be used through GIS images and advanced technology.
  • Table 1 page 10 – on the contingency budget line we made £363k. A  member asked what this was? Officer replied it was the grant money referred to earlier, in a general pot. Classified as general grant funding for completeness for this analysis.
  • Delayed projects – a member asked were we content delaying for good reasons and whether we can move forward with enough resource. Officer replied that we were optimistic in project completion and also covid contributed to slippage. There were other issues that replace covid, but we need to get better at profiling and preparing for such issues.
  • Page 19 – CIL payments to CCG not taken up. A member asked why the payments were not taken – can we encourage? Cabinet member responded that CCG cannot invest in property so this caused an issue. There were new rules with CCG replacement, known as Independent Care Networks – they can do property schemes soon, and this would get the payments spent. They may be looking for a significant scheme claim rather than a drip feed of funds.
  • It was asked when will inflation hit- did it affect the period in this report? Cabinet member responded not in 21-22, also confirmed by  ...  view the full minutes text for item Sc68