Issue - meetings

To receive an oral update. 

The Executive received an oral update on progress with the procurement of Waste Management services and noted that evaluation of potential contractors was still in progress. 

To receive report 20/08 of the Deputy Director (Contracts and Procurement).

Introduction and Report Summary

South Oxfordshire DC and the Vale of White Horse DC are jointly procuring new waste collection and street cleansing contract(s) to replace existing contracts when these terminate in June 2009 and October 2010.

The procurement project is being managed by the Deputy Director Contracts and Procurement at the Vale of White Horse DC on behalf of both Councils. The procurement is being carried out in accordance with the Public Contracts Regulations 2006 utilising the Competitive Dialogue process. Timetables for the procurement process are appended at appendices A and B. The published timetable requires a decision on short-listing to be made by 27 June 2008, this decision requires the approval of both Councils executive bodies. Officers will not have completed detailed evaluation of the seven responses in time for the Executive meeting of 6 June

The contact officer for this report is Mike Mackay, Deputy Director (Contracts and Procurement), telephone (01235 540337).

Email:   michael.mackay@whitehorsedc.gov.uk.

Recommendation

(a)               that the Executive invites the Leader to delegate to the Portfolio Holder the approval of the short-list of companies to be invited to proceed to the next stage of the procurement, in consultation with the Leader, Chair of Scrutiny and Vale councillors on the Project Board.

(Time: 4.01pm to 4.08pm)

The Executive received and considered report 20/08 of the Deputy Director (Contracts and Procurement).  South Oxfordshire District Council and the Vale were jointly procuring new waste collection and street cleansing contract(s) to replace existing contracts which terminated in June 2009 and October 2010 respectively. 

The procurement project was being carried out in accordance with the Public Contracts Regulations 2006 using the Competitive Dialogue process.  The timetable for the procurement process required a decision on short-listing of potential contractors to be made by 27 June 2008.  This required the approval of both Councils' executive bodies. 

Members called for a robust process with all details being provided to Members in advance of the need for a decision. 

The Chairman of the Scrutiny Committee welcomed the opportunity to be involved in the process and hoped this would save a scrutiny call-in of the decision. 

RESOLVED

that the Leader of the Council be invited to delegate authority to the Executive Portfolio Holder, in consultation with the Leader, Chairman of the Scrutiny Committee and Vale Councillors on the Project Board, the approval of the short-list of companies to be invited to proceed to the next stage of the procurement.