Issue - meetings

To receive and consider report 78/05 of the Strategic Director.  

(Time:  3.43pm to 3.48pm)

The Executive received and considered report 78/05 of the Strategic Director which covered the objectives and contract term for Trust Management of Wantage Civic Hall and Abingdon Guildhall, the democratic function’s use of the halls, the Guildhall’s potential contribution as a wider cultural venue and the way forward.

The Leisure Facilities Manager confirmed that expressions of interest had been received and that a process of selecting contractors was being undertaken prior to the formal tendering stage.

Members of the Executive recognised that the consideration of cultural need would be crucial in the tendering exercise and the assessment of the successful contractor.  To this end, it was important that Members had an input in the contract specification.

RESOLVED

(a)        that the objectives of the Trust Management Project as identified in paragraph 4.1.3 to report 78/05, be agreed;

(b)        that the contract term for management of Wantage Civic Hall and Abingdon Guildhall be 8½ years;

(c)        that it be agreed to proceed with the Trust Management Project with the service specified as it is currently provided, including the democratic function with a view to seeking tenderers proposals on the potential impact of a relocation of this function and the redevelopment of the Guildhall, Abingdon to better meet the cultural needs of the District;

(d)        that the Chief Executive be delegated authority, in consultation with the Executive Member with responsibility for the Leisure and Community Portfolio, to deliver the project, including the shortlistings for the procurement  .