Decision details

The Executive considered report 64/10 of the head of HR, IT and customer services regarding a proposal to replace photocopiers, printers, fax machines and scanners in a joint contract for the Vale and South Oxfordshire.  In their place, there would be a smaller number of multi-function devices.  The aim was to provide a more cost effective solution, which minimised officer time, and reduced energy costs and carbon emissions. 

After a comprehensive assessment of the options, the officers had concluded that leasing machines would be more cost-effective and recommended awarding the contract to Danwood Group.  The costs and projected financial and energy savings were set out in the report.  The Executive was pleased with the projected cost and energy savings and agreed to award the contract to the Danwood Group.  South Oxfordshire’s Cabinet had agreed likewise. 

RESOLVED

(a)               To approve the award of a contract for multi-function devices to Danwood as the preferred supplier offering the most economically advantageous tender;

(b)               To authorise the head of HR, IT, and customer services to make detailed changes to optimise the requirement specification for the number of multi-functional devices to be procured following consultation with affected users; and

(c)               To authorise the head of legal and democratic services to complete the legal formalities and enter into a framework agreement with the supplier.