Agenda

Council
Wednesday, 13 February 2019 7.00 pm

Venue: The Ridgeway, The Beacon, Portway, Wantage, OX12 9BY

Contact: Steven Corrigan, Democratic Services Manager 01235 422526 Email: steven.corrigan@southandvale.gov.uk 

Items
No. Item

1.

Apologies for absence

To record apologies for absence.

2.

Minutes pdf icon PDF 249 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 12 December 2018 – attached. 

3.

Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

4.

Urgent business and chairman's announcements

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chairman. 

5.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

6.

Petitions

To receive any petitions from the public. 

7.

Local Plan 2031 Part 1: adopted policies map pdf icon PDF 1 MB

Cabinet, at its meeting on 4 February 2019, considered a report on a factual correction to the Vale of White Horse District Council’s Adopted Policies Map (December 2016), which supports the Local Plan 2031 Part 1.

 

The report of the head of planning, which Cabinet considered on 4 February 2019, is attached.

 

RECOMMENDATION to Council to agree to make a factual correction to the Council’s Adopted Local Plan Part 1 Policies Map in relation to the boundary of the Green Belt at North Hinksey village, as set out in Appendix 1 to the head of planning’s report to Cabinet on 4 February 2019.

 

 

Additional documents:

8.

Local Plan 2031 Part 2: main modifications

Cabinet, at its meeting on 1 February 2019, considered a report on the Post Hearing letters from the Planning Inspector presiding over the Local Plan 2031: Part 2 Examination.

 

The report of the head of planning, which Cabinet considered on 4 February 2019, is available here

 

RECOMMENDATION to Council to: 

 

(a)      agree to undertake a six-week public consultation on the Main Modifications to the Local Plan 2031: Part 2, as identified by the Planning Inspector presiding over the Part 2 plan examination, and necessary for the plan to be found Sound, as set out at appendix 3 of the head of planning’s report to Cabinet on 4 February 2019;   

 

(b)      agree to publish the additional Modifications to the Local Plan 2031: Part 2, as set out at appendix 9 of the head of planning’s report; and

 

(c)       authorise the head of planning, in consultation with the Cabinet member for planning, to make any necessary minor amendments and corrections to the Local Plan 2031: Part 2 and its associated documents up to and prior to plan adoption. 

9.

Section 106 request - Marcham Parish Council local facilities pdf icon PDF 182 KB

Cabinet, at its meeting on 4 February 2019, considered a report on a request from Marcham Parish Council for section 106 funds of £305,095.74 towards community and sports facilities.

 

The report of the head of planning, which Cabinet considered on 4 February 2019, is attached.

 

RECOMMENDATION to Council to:

 

(a)      create a budget for £305,095.74 for a combined village hall and sports pavilion/clubhouse, multi-use games area including tennis court and sports pitches (cricket & football) project in Marcham;

 

(b)      agree to secure a funding agreement with Marcham Parish Council for the use of these section 106 monies of which the terms included should be passed on to The Arthur Anson Memorial Trust through a further separate funding agreement between Marcham Parish Council and The Arthur Anson Memorial Trust; and

 

(c)     agree to pay Marcham Parish Council £305,095.74 once the funding agreements mentioned above are signed. 

10.

Treasury management mid-year monitoring 2018/19 pdf icon PDF 341 KB

Cabinet, at its meeting on 4 February 2019, considered a monitoring report on the treasury management activities for the first six months of 2018/19 and an update on the current economic conditions with a view to the remainder of the year. 

 

The Joint Audit and Governance Committee considered the report at its meeting on 28 January 2019 and had not recommended any adjustments to the strategy as a result of the first six months’ activities.  

 

The report of the head of finance, which Cabinet considered on 4 February 2019, is attached.

 

RECOMMENDATION to Council: to approve the head of finance’s 2018/19 treasury management mid-year monitoring report to Cabinet on 4 February 2019. 

11.

Treasury management and investment strategy 2019/20 pdf icon PDF 447 KB

Cabinet, at its meeting on 4 February 2019, considered a report on the council’s treasury management strategy (TMS) for 2019/20 and set out the expected treasury operations for this period.

 

The Joint Audit and Governance Committee considered the report at its meeting on 28 January 2019 and had not recommended any adjustments to the strategy. 

 

The report of the head of finance, which Cabinet considered on 4 February 2019, is attached.

 

RECOMMENDATION to Council to:

 

(a)      approve the treasury management strategy 2019/20, set out in appendix A to the head of finance’s report to Cabinet on 4 February 2019; 

 

(b)      approve the prudential indicators and limits for 2019/20 to 2021/22, as set out in appendix A to the head of finance’s report; and 

 

(c)       approve the annual investment strategy 2019/20, set out in appendix A (paragraphs 41 to 82) to the head of finance’s report, and the lending criteria detailed in table 5. 

12.

Capital strategy 2019/20 to 2028/29 pdf icon PDF 108 KB

Cabinet, at its meeting on 4 February 2019, considered a report on the council’s capital strategy.

 

The report of the head of finance, which Cabinet considered on 4 February 2019, is attached.

 

RECOMMENDATION to Council: to approve the capital strategy 2019/20 to 2028/29 which is contained in appendix one of the report of the head of finance to Cabinet on 4 February 2019. 

 

Additional documents:

13.

Revenue Budget 2019/20 and Capital Programme to 2023/24 pdf icon PDF 190 KB

Cabinet, at its meeting on 4 February 2019, considered the report of the head of finance on the draft revenue budget 2019/20, and the capital programme to 2023/24.

 

Cabinet resolved to agree to maintain car park fees and charges at current levels and to agreethat the Cabinet member for finance, in conjunction with the head of finance, may make minor adjustments to the report and prudential indicators should they prove necessary prior to submission to Council. Any adjustments will be reported to Council.

 

The report of the head of finance, which Cabinet considered on 4 February 2019, is attached. 

 

The Scrutiny Committee will consider this report at its meeting on 7 February 2019. Any views or recommendations will be reported to Council.

 

The report of the chief financial officer on the robustness of the budget estimates and adequacy of the reserves is attached.

 

RECOMMENDATION to Council to:

 

(a)      set the revenue budget for 2019/20 as set out in appendix A.1 to the head of finance’s report to Cabinet on 4 February 2019;

 

(b)      approve the capital programme for 2019/20 to 2023/24 as set out in appendix D.1 to the head of finance’s report, together with the capital growth bids set out in appendix D.3 to the head of finance’s report;

 

(c)       set the council’s prudential limits as listed in appendix E to the head of finance’s report;

 

(d)      approve the medium term financial plan to 2023/24 as set out in appendix F.1 to the head of finance’s report. 

 

Additional documents:

14.

Council Tax 2019/20 pdf icon PDF 298 KB

To consider the report of the head of finance on the setting of the council tax for the 2019/20 financial year - report to follow.

 

15.

Pay policy statement 2019/20 pdf icon PDF 113 KB

To consider the report of the head of corporate services on the adoption of a pay policy statement to meet the requirements of the Localism Act - report attached.

 

16.

Report of the leader of the council

(1)       Urgent cabinet decisions

 

In accordance with the scrutiny procedure rules, a cabinet decision can be taken as a matter of urgency, if any delay by the call-in process would seriously prejudice the council’s or the public’s interest.  Treating the decision as a matter of urgency must be agreed by the chairman of the Scrutiny Committee and must be reported to the next meeting of the council, together with the reasons for urgency.

 

To receive any details of urgent cabinet decisions taken since the last ordinary meeting of the council, (if any).

 

(2)       Delegation of cabinet functions

 

To receive details of any changes to the leader’s scheme of delegation. 

 

(3)       Matters affecting the authority arising from meetings of joint committees, partnerships and other meetings

 

To receive the report of the leader (if any). 

17.

Questions on notice

To receive questions from councillors in accordance with Council procedure rule 33. 

 

1.    Councillor Margaret Crick to Councillor Roger Cox, Leader of the Council


With memories of the devastating floods in Abingdon in 2007, and climate change predicted to increase instances of flooding, residents in South Abingdon are very concerned about the Environment Agency’s decision to cancel plans for a flood storage facility at Abingdon Common.
Has the leader been given any further information about alternative proposals? And how can this council put pressure on the Environment Agency to ensure action is taken to reduce flooding risk in Abingdon. 

 

2.    Councillor Catherine Webber to Councillor Ed Blagrove, Cabinet Member for Corporate Services

 

Vale of White Horse District Council is preparing to return to a purpose-built headquarters in Crowmarsh Gifford. Can the Cabinet member confirm that he will work with South Oxfordshire District Council to ensure that the new building is designed to be carbon neutral and energy efficient, and that despite the lack of public transport to the site, all efforts are being made to minimise the number of car journeys that staff and members will be required to make?

 

Bearing in mind the lack of public transport to Crowmarsh Gifford, what plans does the Cabinet member have to ensure residents and members have meeting places available to use within the Vale, so that residents struggling to access council support online or over the phone can reach us?

 

3.    Councillor Bob Johnston to Councillor Elaine Ware, Cabinet Member for Housing and Environment

 

When established in the 1990's, Registered Social Landlords decorated their properties periodically, especially when tenants exchanged properties or moved out, in order to ensure that properties were in good repair and in good decorative order.  I understand that most internal repairs and decorating are no longer routinely provided.

 

Can the Cabinet Member explain why housing providers operating in the Vale no longer carry out routine interior decoration?  And is there anything this council can do to help ensure that tenants who are elderly, have disabilities, or are on low incomes are provided with well decorated homes in good working order?

 

 

 

4.    Councillor Catherine Webber to Councillor Ed Blagrove Cabinet member for Corporate Services

 

In July 2016 Council passed the following motion “This council resolves to manage our public consultations with openness and transparency, using industry best practice. Our public consultations will use open-ended questions that encourage a range of responses, and officers will produce consultation reports that highlight all major concerns raised and the actions to be taken in response. Where we have control of the consultation, we will ensure openness and transparency. Where we are part of a governing body managing the consultation, we will openly encourage openness and transparency.”

What progress has been made since this motion was passed to improve our consultations and ensure responses from the public and parish councils influence our decision making in meaningful ways?

 

Why are we still seeing situations such as Shippon Parish not being consulted in relation to a  ...  view the full agenda text for item 17.

18.

Motions on notice

To consider motions from councillors in accordance with Council procedure rule 38. 

 

1.    Motion to be proposed by Councillor Catherine Webber, seconded by Councillor Debby Hallett

 

Council notes that:

a) the recent 2018 Intergovernmental Panel on Climate Change (IPCC) report states that we have just 12 years to act on climate change if global temperature rises are to be kept within the recommended 1.5 degrees Celsius;

b) all governments (national, regional and local) have a duty to limit the negative impacts on climate breakdown, and local governments that recognise this should not wait for their national governments to change their policies. UK county, district and city councils need to commit to aggressive reduction targets and carbon neutrality as quickly as possible;

c) districts are well placed to lead the world in reducing carbon emissions, as their responsibility for planning policies opens up a range of sustainable transport, buildings and energy opportunities;

d) Council has already shown foresight when it comes to addressing the issue of Climate Change, having signed the Nottingham Declaration on Climate Change in 2007. In 2008, Council agreed a Climate Change Strategy, introduced by Councillor Mary de Vere, which provided the framework for the council to set about reducing the carbon footprint of its own activities and of the local community. Between 2008 and 2013, this council collaborated with the Energy Saving Trust on the development of a strategy to reduce area-wide carbon emissions, as well as with the Carbon Trust, to produce a Carbon Management Plan which sets out how the council planned to reduce energy and fuel use in its own buildings and vehicles. All of this has led to a 30% drop in energy use in ourbuildings through 2018.

e) although the Vale of White Horse District Council is managing to deliver absolute carbon reductions despite the upward pressures on carbon emissions caused by changes in the structure of its operations and services and variability caused by factors such as the weather, it is not delivering the necessary absolute carbon reductions fast enough to meet either the UK’s 2050 80% reduction target or the 1.5 degree Celsius target.

 

In light of the above, the Council therefore agrees to:

1. Join other councils in declaring a Climate Emergency;

2. Ask the leader to write to the Secretary of State requesting that they provide the necessary powers and resources to make local action on climate change easier;

3. Request that, in light of the recent IPCC report and the latest Vale of White Horse District Council data (published June 2018), officers review the council’s Climate Change Strategy and Carbon Management Plan with the aim of bringing a report to Cabinet in the autumn of 2019, after consideration by Scrutiny. The review should include the option of adopting an early carbon neutral target for the Vale, and proposals for regular reporting to Scrutiny Committee the progress with the strategy and plan;

 

4. Ask officers to ensure that as the council’s policies are routinely reviewed, specific  ...  view the full agenda text for item 18.