Agenda and minutes

Apologies for absence were received on behalf of Dr David Chapman, Oxfordshire Clinical Commissioning Group, (substituted by Dianne Hedges), Professor Alistair Fitt, Universities, (substituted by Professor Linda King) and Councillor Michele Mead, West Oxfordshire District Council, (substituted by Councillor Merilyn Davies).

There were no declarations of interest.

To adopt as a correct record the minutes of the Future Oxfordshire Partnership meeting held on 20 September 2021.

The minutes of the meeting held on 20 September 2021 were agreed as a correct record.

Asking a question and addressing the Partnership
Questions or requests to make an address (in full and in writing) must be received by 5pm on 24 November 2021, three clear working days before the Future Oxfordshire Partnership meeting.

Questions and addresses should be no longer than one side of A4 paper in Arial 12 font. The address or question will be circulated to the Partnership and public speakers will be invited to speak at the meeting. Written submissions may also be read out by the Chair or Democratic Services Officer where requested or if the person making the request for public speaking is not able to attend the meeting. A response may be given at the meeting or a written answer supplied. The Chair will have discretion to manage the public participation procedure as they see appropriate. Questions and notice of addresses must be submitted to futureoxfordshirepartnership@southandvale.gov.uk

Note: This meeting may be recorded for live broadcast. At the start of the meeting the Chair will confirm the meeting is being filmed. By registering to speak you are consenting to being recorded and to the use of those video and audio recordings for webcasting.

At the start of the item, the Vice-Chair indicated that it was intended to give a common answer to questions two, three and four as it was considered there was a high degree of commonality between these questions. Full copies of the questions and responses would also be published on the Future Oxfordshire Partnership website within ten working days.

1. Helen Marshall asked a question on behalf of CPRE Oxfordshire which referred to the decision of the Future Oxfordshire Partnership Scrutiny Panel to support CPRE’s concerns the public should be able to understand the decision-making process for the next steps of the Oxfordshire Plan 2050 and in particular how the number of homes to be built will be decided. It expressed concern that by the time of publication, the Regulation 19 consultation on the Oxfordshire Plan 2050 would be a fait accompli with growth options and spatial distribution selected and embedded. The Future Oxfordshire Partnership was asked who was going to make the decisions on which direction the Plan should take, on what basis these decisions would be taken and how this process would be made transparent to the public?

At the invitation of the Vice-Chair, Giles Hughes, Chief Executive West Oxfordshire District Council, and senior responsible officer for the Oxfordshire Plan 2050 responded to the question. He informed the Partnership that the decision on the policies to guide development as part of the Oxfordshire Plan 2050 would be taken by the five local planning authorities (the City and the four district councils) with consideration of national planning policy. This would be taken through formal decisions when they approved the draft Oxfordshire Plan 2050 for consultation, which was planned for July 2022. The principal Oxfordshire Councils would work together to assess the options and to reach a common position through discussion ahead of those formal decisions.  Any decision would be taken following Overview and Scrutiny Committee consideration at the Councils in the normal way. Decisions would be taken in accordance with all relevant access to information legislation, requiring, for example, forward notice of decisions to be published etc. The Vice-Chair added that there would also be opportunity for the public to make representations about the Plan to their local district or city council through the public engagement processes of those councils.

2. Ian Green asked a question on behalf of Oxford Civic Society which referred to the three growth projections originating from the Oxfordshire Growth Needs Assessment, (OGNA) set out as part of the recent Regulation 18 Part 2 consultation which could be used as the basis for assessing the scale of longer-term housing growth in Oxfordshire. The question expressed the view that there was widespread and deep public concern regarding the OGNA. This related to its methodology, length and what was considered to be an overly technical nature which had resulted in the document being inaccessible and opaque to the public, a concern shared by a number of groups and reflected in responses to the Regulation 18 consultation. The  ...  view the full minutes text for item 41.

For action: To receive any recommendations from the Future Oxfordshire Partnership Scrutiny Panel meeting held on 23 November 2021.

The Vice-Chair invited Councillor Andrew Gant, Chair of the Future Oxfordshire Partnership Scrutiny Panel, to present the six recommendations arising from the Panel’s meeting on 23 November 2021.

Councillor Gant highlighted that recommendation one had echoed many of the sentiments expressed in the first public question and whilst he acknowledged the response to that question, he did not think it had fully addressed the issue of how the text of the final consultation draft of the Oxfordshire Plan would be arrived at. There was reference to consideration of the draft by individual council overview and scrutiny committees, but Councillor Gant expressed concern that overview and scrutiny committees had only previously been able to express comments and not make recommendations to their cabinets, because of the sequencing of the approvals process across the respective councils.

The Panel’s second recommendation asked that the Future Oxfordshire Partnership initiate a peer review of the OGNA, a request also made by a number of the public questioners. He noted the officer response to those requests but expressed the view that such a review would add value to the Oxfordshire Plan 2050 going forward.

Recommendation three supported the establishment of a Green Belt review and recommendation four raised the important issue of taking into account gender specific dimensions as part of the planning and development of infrastructure projects.

Recommendation five related to the review of the Oxfordshire Housing and Growth Deal Infrastructure Programme and the proposal that funding from the programme be reallocated from the A4095 Howes Lane re-alignment to the A34 Lodge Hill Interchange and to the Milton Heights Pedestrian and Cycle Bridge. The Panel noted and understood the reasons behind the proposals but asked that the Future Oxfordshire Partnership do all it could to support the identification of alternative funding to deliver the Howes Lane re-alignment scheme.

Finally, recommendation six highlighted the need to explore what retrofitting infrastructure was needed at a community level, for example access to communal ground source heating and also how the tension between the need to maintain cycleways and protect flora and fauna might be reduced.

The Vice-Chair thanked Councillor Gant for the Scrutiny Panel’s work and provided the Future Oxfordshire Partnership’s initial response to the recommendations. He commented that that recommendation had been largely accepted, but that the full written responses would be published on the Partnership’s website in due course.

For information: To receive the Quarter 2, Year 4 progress report for the Oxfordshire Housing and Growth Deal. 

The Partnership considered a report updating them with progress with the Oxfordshire Housing and Growth Deal as of the second quarter, Year 4 (2021/2022).

RESOLVED: That the Future Oxfordshire Partnership notes the progress as at Quarter 2, 2021/2022 towards the Oxfordshire Housing and Growth Deal.

For information: To receive a financial summary for Quarter 2, Year 4 for the Oxfordshire Housing and Growth Deal.

The Partnership considered a report setting out an update of the financial position of the Oxfordshire Housing and Growth Deal as of the second quarter, Year 4 (2021/2022).

RESOLVED: That the Future Oxfordshire Partnership notes the Quarter 2, 2021/2022 financial report.

For action: To consider the outcome of a periodic review by Oxfordshire County Council of the current cost and programme projections for the schemes included with the Housing and Growth Deal Infrastructure Programme and proposed changes to the programme.

The Partnership considered a report setting out the results of the latest six month review by Oxfordshire County Council of the cost and delivery profiles of schemes within the Oxfordshire Housing and Growth Deal Infrastructure Programme.

Owen Jenkins, Director of Growth and Economy at Oxfordshire County Council, highlighted that the A4095 Howes Lane scheme had been identified in previous monitoring reports with a red RAG risk rating because of a slowdown in the delivery of accelerated housing associated with the scheme and because of insufficient funding available to deliver it. It was proposed to re-allocate the funding currently allocated to the A4095 Howes Lane Scheme within the Oxfordshire Housing and Growth Deal Infrastructure Programme to the A34 Lodge Hill interchange scheme and the Milton Heights Pedestrian and Cycle bridge. As result of the changes, it was expected that there would be a net increase in the delivery of 200 homes accelerated by the provision of infrastructure.

Mr Jenkins commented that throughout the programme review process, relevant officers had worked closely with colleagues at Cherwell District Council about the A4095 Howes Lane scheme and that they would continue to do so in order to find alternative funding solutions and delivery routes to provide the scheme.

Councillor Leffman, Leader of Oxfordshire County Council commented that the County Council Cabinet would be formally considering the changes in due course, but that she fully understood the concerns felt within the Bicester community regarding the proposed removal of the Howes Lane scheme from the infrastructure programme and housing development in the area. However, given the time sensitive nature of funding for the Infrastructure Programme through the Deal and the need to make the most effective use of the funds, the Infrastructure Advisory Group had agreed that it was necessary to re-allocate the funding. The County Council would continue to look at alternative ways in which the strategic road network in Bicester could be supported.

Councillor Smith commented that she also understood and appreciated the concerns of the Bicester community regarding the removal of the Howes Lane scheme, but that given the pressures around the Lodge Hill interchange she supported the re-allocation of the funds to that scheme. The issue did though highlight the strict conditionality around of use of funds within the Housing and Growth Deal.

The Vice-Chair supported these comments and added that the time sensitive nature of the parcels of funding to accelerate housing delivery though Deal meant that it was necessary to make a decision in order to ensure funding remained available for schemes within Oxfordshire as a whole. It was also important to understand that re-allocation of funding from the Deal away from the Howes Lane scheme did not mean a cancellation of the scheme and partners would continue to need to work together to deliver it.

Councillor Brown added that when members of the Housing Advisory Group had considered the housing implications of the proposed changes, they had expressed disappointment, but had acknowledged the changes were necessary to make the  ...  view the full minutes text for item 43c

For information: To receive an update from the Infrastructure Advisory Group.  Summary notes from the meeting held on 1 November 2021 are to follow.

Councillor Leffman referred to the notes of the Infrastructure Advisory Group meeting held on 1 November 2021.

RESOLVED: That the Future Oxfordshire Partnership notes the update.

For information: To receive an update from the Housing Advisory Group.  Summary notes from the meeting held on 2 November 2021 are to follow.

Councillor Brown referred to the notes of the Housing Advisory Group meeting held on 2 November 2021 and highlighted that the group had held an important discussion around the potential for Oxfordshire’s councils to continue to work together to meet shared challenges around the affordability of housing across the county in the future. The group had also looked at lessons learnt in respect of the housing elements of the current Oxfordshire Housing and Growth Deal and had suggested a joint workshop with the Oxfordshire Plan 2050 advisory group around affordable housing.

RESOLVED: That the Future Oxfordshire Partnership notes the update.

For information: To receive an update from the Oxfordshire Plan 2050 Advisory Group.  Summary notes from the meeting held on 14 October 2021 are attached and a verbal update will be provided in respect of the meeting held on 18 November 2021.

Councillor Smith referred to the notes of the Oxfordshire Plan 2050 Advisory Group held on 14 October 2021 and also referred to the most recent meeting of the advisory group held on 18 November 2021. Councillor Smith highlighted that the advisory group had felt it was very important to maintain a good level of engagement with the Planning Inspectorate and the new ministerial team at the Department for Levelling Up, Housing and Communities as the Oxfordshire Plan 2050 process moved towards the Regulation 19 stage so as to ensure the plan was developing in an acceptable technical manner. 

At its most recent meeting the advisory group had considered an initial and interim high-level summary of themes starting to emerge from the analysis of the Regulation 18 consultation responses. The advisory group had discussed how the output from the consideration of the consultation responses might be made available publicly and it was expected that a report setting out further information would be available in the New Year with the intention that it be considered by the district and city council overview and scrutiny committees. 

RESOLVED: That the Future Oxfordshire Partnership notes the update.

For information: To receive an update from the Environment Advisory Group. Summary notes from the meeting held on 23 September 2021 are attached.

Councillor Rouane referred to the notes of the Environment Advisory Group held on 23 September 2021 and paid tribute to Councillor Sue Cooper for her tenure as the previous Chair of the advisory group. He referred to the discussion held at the September meeting relating to transport and the tensions involved in addressing the dichotomy between the aspiration to reduce carbon usage and the provision of major road infrastructure.

The Partnership was informed that at its most recent meeting on 26 November 2021, the advisory group had considered a presentation around retrofitting challenges and had supported the development of a methodology focussing on the role of local authorities for the implementation of the Pathways to a Zero Carbon Oxfordshire, (PaZCO) report. It was fully recognised by all of the advisory group’s members that the challenge was to move forward and turn the important discussions that had taken place into an action plan for change.

RESOLVED: That the Future Oxfordshire Partnership notes the update.

For information: To consider an update on the steps that have been taken since the July meeting to transition to the new Future Oxfordshire Partnership name.

The Partnership considered a report that summarised the steps taken since the Partnership’s previous meeting to transition from the Oxfordshire Growth Board to the Future Oxfordshire Partnership.

Andrew Down, Future Oxfordshire Partnership Director indicated that the available feedback to date indicated that the name change had been implemented smoothly.

RESOLVED: That the Future Oxfordshire Partnership notes the update.

For information: To note and comment on the Future Oxfordshire Partnership’s Forward Plan. 

RESOLVED: That the Future Oxfordshire Forward Plan be noted.

To appoint a Chair to the Environment Advisory Group.

It was proposed by Councillor Susan Brown and seconded by Councillor Liz Leffman that Councillor David Rouane be appointed as Chair of the Environment Advisory Group for the remainder of the 2021/2022 year. There being no other nominations it was:

RESOLVED: That Councillor David Rouane be appointed as Chair of the Environment Advisory Group for the remainder of the 2021/2022 year. 

For information: To receive any relevant updates from the Future Oxfordshire Partnership Director concerning developments within the Oxford to Cambridge Arc.

Andrew Down, Future Oxfordshire Partnership Director provided a verbal update. The Partnership was informed that announcements by HM Government in respect of the next steps around the establishment of an Oxford to Cambridge Arc Growth Body and an Arc spatial framework following its consultation on an Oxford to Cambridge Arc Vision were still awaited. The Vice-Chair added that it was possible that there might be more certainty following the publication of HM Government’s Levelling Up White Paper, which was now expected in January 2022.

RESOLVED: That the Future Oxfordshire Partnership note the update.

Future Oxfordshire Partnership members and officers may verbally update the Board on progress on matters previously before the Partnership for consideration, listed in the forward plan, or relevant to the Partnership’s future decisions.  This is for the sharing of information and no decisions will be taken. 

At the invitation of the Vice-Chair, Councillor Brown updated the Partnership that the project to expand Oxford railway station had taken an important step forward with the granting of a prior approval planning application to redevelop the west of the station. The granting of the application allowed Network Rail to submit a bid for additional funding from the Department for Transport. Once completed, the expansion would allow for a significant increase in the number of passengers that could use the station.  The scheme would also allow for the provision of a new bridge over the Botley Road in Oxford.

Network Rail had also indicated that they had taken the next steps necessary in the re-opening of the Cowley branch line. This would be a significant infrastructure improvement for Oxford and Oxfordshire, reduce road use and unlock areas for housing and employment.

RESOLVED: That the Future Oxfordshire Partnership note the update.

The dates of current confirmed Future Oxfordshire Partnership meetings are below. Please refer to for the most up to date information at www.futureoxfordshirepartnership.org on times and locations.

·           25 January 2022

·           22 March 2022

·           7 June 2022

·           26 July 2022

It is intended to bring provisional dates for meetings between July 2022 and July 2023 to the next meeting.

The Future Oxfordshire Partnership noted the dates of future meetings as set out in the agenda.