Agenda and draft minutes

To receive apologies for absence.

Councillors Roger Cox, Mohinder Kainth and Robert Sharp sent apologies for absence.

To adopt and sign as a correct record the minutes of the committee meeting held on 10 December 2012. 

RESOLVED: to adopt, as a correct record, the minutes of the committee meeting held on 10 December 2012, and agree that the chairman signs them.

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

To receive notification of any matters, which the chairman determines, should be considered as urgent business and the special circumstances, which have made the matters urgent, and to receive any announcements from the chairman. 

The chairman showed the committee the plaque which any beneficiary organisation receiving a grant of more than £2000 from Vale of White Horse District Council would be expected to display as part of the conditions for receiving an award. The plaque says “supported by Vale of White Horse District Council”. Alternative forms (such as stickers) were available for boats or other places where a plaque could not easily be attached.

Any statements, petitions and questions from the public under standing order 32 will be made or presented at the meeting.

Statements were made by Maggie Simons and Roger Baker on behalf of Ashbury Village Hall Management Committee. They explained that they have a provisional lottery award for £10,000. They have applied to take some money from an endowment fund and will be allowed to take a maximum of £30,000, as long as the fund retains a minimum balance of £100,000. However, this covers all stages of the refurbishment works to the hall and there are some problems with the current ceiling which would need to be addressed in the third phase of their programme (the toilets are phase two). The current quote for the toilets project is £23,000.

To consider the head of corporate strategy’s report.

The committee considered the head of corporate strategy’s report. This set out details of the four applications for capital grants in the west area. The West Area Committee had £33,964 available to allocate in the capital community grants budget for 2013/14. This was made up of £23,503 for the current financial year and £10,461 carried forward from the last financial year. The available funds were to be allocated during the present round of funding and a future round in November 2013.

RESOLVED

To approve the following grants:

None.

There was no exempt or confidential business heard at this meeting.