Agenda and minutes

Planning Committee
Wednesday, 31 July 2019 7.00 pm

Venue: The Ridgeway, The Beacon, Portway, Wantage, OX12 9BY

Contact: Louise Griffin 

No. Item


Chairman's announcements

To receive any announcements from the chairman.



Apologies for absence

To record apologies for absence and the attendance of substitute members. 


Councillor Max Thompson sent his apologies and appointed Councillor Amos Duveen as his substitute.



Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  


Councillor Bob Johnston declared that he was acquainted with Councillor Caroline Potter in relation to the item P19/V0696/FUL, Louie Memorial Pavilion.


Councillor Eric Batts declared a personal interest that he was employed by the Seacourt Management Company as Hall-keeper and Booking Co-ordinator and was not directly associated with the Parish Council.  He did not step down in relation to the item.


Urgent business

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent. 




Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 


The list showing members of the public who had registered to speak was tabled at the meeting.


P19/V0696/FUL - Louie Memorial Pavilion, Arnolds Way, Botley, Oxford, OX2 9JD pdf icon PDF 179 KB

Demolition of existing buildings and erection of replacement 'Louie Memorial Pavilion' with associated car park and other external works.

Additional documents:


The committee considered application P19/V0696/FUL for the demolition of existing buildings and erection of replacement 'Louie Memorial Pavilion' with associated car park and other external works at Arnolds Way, Botley.


Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting. 


Officer Updates:


·         The planning officer reported receipt of a consultation response from the Thames Valley Police Crime Prevention Design Advisor suggesting a condition that prior to commencement the application should receive an approved ‘secured by design’ accreditation.


·         The content following receipt of an email was reported by the planning officer that under ‘Neighbour supporters -33’ section of the report, 14 of these supporters were either North Hinksey Parish councillors or Louie Memorial Pavilion Trustees.


·         Following the site visit the planning officer reported the requirement for additional conditions relating to:

·         Materials detail.

·         Levels for the access area, carpark and slab level of the building.

·         Retainment and repositioning of the emergency defibrillator.


Councillor Caroline Potter and Councillor David Kay spoke, in support of the application on behalf of North Hinksey Parish Council


Julia Hammett, Chair of Friends of the Louie Memorial Fields and James Wynne, Chair of 4th Oxford Scout Group, spoke in objection to the application.


Ali Hogg, on behalf of North Hinksey Youth Club and Emmett Casley, Chairman of the Louie Memorial Pavilion, spoke in support of the application.


Councillor Judy Roberts, one of the local ward councillors, spoke in support of the application.


The committee were concerned that the facility should be environmentally sustainable and renewable energy sources should be installed prior to occupation. If roosting sites were found following a bat emergence survey, protection and suitable mitigation would be essential.


Planning Development Manager Emily Hamerton stated that an extra condition of culvert clearance and ongoing management should be included regarding surface drainage.


With these conditions in place the committee considered there were no material planning reasons to refuse the application.

A motion moved and seconded, to approvethe application was declared carried on being put to the vote. 


RESOLVED: to grant planning permission for application P19/V0696/FUL, for the following reasons:



1.    Commencement within three years

2.    Approved plans


Prior to commencement

1.    Surface water drainage

2.    Foul drainage

3.    Wildlife protection (bat survey)

4.    Visibility splays

5.    Tree protection

6.    Landscaping Scheme – submission

7.    Materials detail

8.    Levels – access, car park and slab level for building

9.    Secured by Design’ accreditation


Prior to occupation

1.    Landscaping scheme -implementation

2.    Lighting strategy

3.    Car parking

4.    Cycle parking

5.    Bin store provision

6.    Bin store detail

7.    Details of energy efficiency



1.    Works within Highway