Agenda and minutes

To receive any announcements from the chairman, and general housekeeping matters.

The Chairman gave housekeeping announcements, outline the procedure and explained the remit of the committee.

The agenda would be heard in the order of the speaker’s list.

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent.

None.

To receive an up date of housing figures relating to commitments for major housing schemes to address the councils housing land shortfall.

These were attached to the agenda and were received by the committee.

To record the attendance of substitute members, if any, who have been authorised to attend in accordance with the provisions of standing order 17(1), with notification having been given to the proper officer before the start of the meeting and to receive apologies for absence.

None.

To adopt and sign as a correct record the minutes of the committee meeting held on 31 January 2013 (circulated separately).

The minutes of the meeting on 31 January 2013, have been deferred for approval to the meeting on 28 February 2013.

To receive any declarations of disclosable pecuniary interests, and other declarations, in respect of items on the agenda for this meeting.  

Declarations of pecuniary interest:

None.

Other declarations by councillors:

Any statements and/or petitions from members of the public under standing order 33, relating to planning applications, will be made or presented at the meeting.

None.

Any statements and/or petitions from the public under standing order 32 will be made or presented at the meeting.

None.

To consider any materials submitted prior to the meeting of the Committee.

Any materials submitted will be on display prior to the meeting.

None.

Residential development for up to 100 dwellings; provision of Extra Care Housing compromising 50 no. apartments to meet the needs of the elderly (Class C2); provision of two learning disability homes, comprising 17 no. bedrooms in total (Class C2); together with means of access.

Recommended:to delegate authority to grant outline planning permisison to the head of planning, in consultation with the committee chairman, subject to the prior completion of a section 106 agreement and also subject to conditions.

The officer presented his report on an application for a residential development for up to 100 dwellings; provision of extra care housing compromising 50 no. apartments to meet the needs of the elderly (Class C2); provision of two learning disability homes, compromising 17 no. bedrooms in total (Class C2); together with means of access. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

A drainage team appointed by the applicants considered that the fresh water supply and sewerage system can be upgraded as necessary. This is to be dealt with under reserved matters.

Dr Sue Nodder from Watchfield Parish Council, spoke objecting to the application. Her concerns included the following:

·           Lack of open land in Watchfield;

·           Previous recent applications to build in Watchfield;

·           Minimal infrastructure;

·           Impact of military academy.

Morgan Russell a local resident, spoke objecting to the application. Her concerns included the following:

·           The land in question is the last undeveloped open space in the village;

·           Lack of amenities.

Mr Frampton, the applicant’s agent, spoke in favour of the application.

Councillor Elaine Ware, one of the ward councillors, spoke objecting to the application. Her concerns included the following:

·           This open space was important to the village and was the site of an application for a village green;

·           The local infrastructure would not be able to cope;

·           Strain on local services.

The committee considered this application.

• The committee had to consider the application as presented and was not able to consider compromises presented by objectors;
• There is a 40 percent affordable housing offer;
• The village green application is not a planning consideration, but if it is granted, the development cannot go ahead despite planning permission.

RESOLVED (for 14; against 0; abstentions 0)

To authorise the head of planning, in consultation with the committee chairman, vice chairman and local ward members to grant outline planning permisison subject to:

1.    The prior completion of a section 106 agreement within a deadline of three months to complete for on-site affordable housing provision, contributions towards off-site facilities and services including highway works, education improvements, waste management and collection, street naming and numbering, public art, library and museum services, social and health care, sports and recreation improvements, public transport provision and commuted sum for the maintenance of the public open space;

2.    The following conditions, including the requirement to commence development within one year of the date of the committee resolution to help address the immediate housing land shortfall:

i.           TL2 - Time limit outline (12 months from the date of committee resolution)

ii.          Reserved matters condition

iii.        Landscaping

iv.        LS4 trees

v.         Boundary treatments

vi.        Plot curtilage boundaries

vii.       Plot restriction to southern boundary

viii.      Ecology

ix.        MC24 drainage scheme – surface water and foul water

x.         Construction traffic

xi.        Travel information packs

xii.       Access visibility

xiii.      Parking

xiv.     Building heights

xv.       Materials

xvi.     Refuse bin storage

xvii.    Footpath routes

xviii.   Contamination survey with appropriate  ...  view the full minutes text for item 187.

Outline application for the erection of 13 dwellings (with access from Rectory Farm Close) along with ancillary parking and garages.

Recommended: to delegate authority to grant planning permission to the head of planning, in consultation with the committee chairman and vice-chairman, subject to no objections from the council’s drainage engineer and subject to a section 106 agreement and also subject to conditions.

The officer presented her report on an outline application to erect 13 dwellings (with access from Rectory Farm Close) along with ancillary parking and garages. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

·           Flood risk assessment – drainage engineer now satisfied, subject to conditions.

·           County development funding officer required s106 money for education and other matters.

·           Add flood risk condition.

·           Works to be carried out in accordance with s106 agreement.

Mr Antony Day from West Hanney Parish Council, spoke objecting to the application. His concerns included the following:

·           Too many properties proposed overall;

·           Insufficient amenities;

·           It would create too much traffic.

 Richard Emptage and Pamela Blustin, local residents, spoke objecting to the application. Their concerns included the following:

·           Highways and traffic;

·           Insufficient amenities;

·           Loss of privacy and safety on Rectory Farm Close.

The Chairman read a statement from Councillor Matthew Barber, the ward councillor.

The committee considered this application. In particular, the issues of sustainability, traffic and amenity.

RESOLVED (for 11; against 3; abstentions 0)

To authorise the head of planning, in consultation with the committee chairman vice-chairman and the local member, subject to a section 106 agreement with both the county council and the district council in order to secure contributions towards strategic highway improvements and to secure the affordable housing, and also subject to the following conditions:

1.    Time Limit – Outline application (implementation within 12 months of the date of the committee resolution)

2.    Standard Outline Condition (excluding access) – Reserved matters to be submitted within 6 months of the date of permission.

3.    Approved plans

4.    MC24 - Drainage details (surface and foul)

5.    MC29 - Sustainable drainage scheme

6.    Submission of reptile survey and mitigation if required

7.    HY3 – Submission of visibility splays

8.    Provision of footpath prior to occupation

9.    LS1 – Landscaping scheme (submission)

10.LS2 – Landscaping scheme (implementation)

11.Construction traffic management plan

12.Floodrisk condition.

Demolition of bungalow and garage. Erection of 7 x 1 bedroom flats, 7 car-parking spaces, bin store and covered store for 14 bicycles.

Recommended: to grant planning permission, subject to the receipt of satisfactory information regarding bats and also subject to conditions.

The officer presented his report on an application to demolish a bungalow and garage and to erect 7 x 1 bedroom flats, 7 car parking spaces, bin store and covered store for 14 bicycles. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

·           Updated map: widened tree and hedgerow;

·           Two additional letters relating to tree and hedgerow had been received;

·           Additional concerns had been raised over the bin store, but these meet Oxfordshire County Council’s requirements for bins.

Ann Orchard, a local resident, spoke objecting to the application. Her concerns included the following:

·           Over development;

·           Traffic, access, risk of accidents on an already busy road.

Peter Uzzell, the applicant’s agent, spoke in favour of the application.

Councillor Patterson, one of the ward councillors, spoke in support of the application.

The committee considered this application.

RESOLVED (for 14; against 0; abstentions 0)

Subject to the receipt of satisfactory information regarding bats, to grant planning permission subject to the following conditions:

1. Commencement 3 years
2. Approved plans
3. HY2 - Access in accordance with specified plan
4. HY5 - Specified visibility splays
5. HY7 - Car parking
6. HY20 - Bicycle parking
7. LS5 - Retain existing hedgerow/trees boundary
8. MC2 - Materials (samples)
9. MC24 - Drainage details (surface and foul)
10. MC29 - Sustainable drainage scheme
11. RE6 - Boundary details
12. RE17 - Slab Levels (dwellings)
13. RE21 - Window sill height
14. RE29 - Refuse storage.

Informative:

Need to investigate the possible presence of bats in the existing building before it is demolished.

Alteration of existing roof space to extend the medical centre and extension works to form new pharmacy with associated external works.

Recommended: to delegate authority to grant planning permission tothe head of planning, in consultation with the committee chairman or vice-chairman, subject to the prior completion of S106 agreement for highways financial contributions, and also subject to conditions.

The officer presented his report on an application to alter existing roof space to extend the medical centre and for extension works to form new pharmacy with associated external works. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

Additional letters had been received from neighbours and from the head teacher of the local primary school reiterating traffic concerns.

Tim Ford, a local resident, spoke objecting to the application. His concerns included the following:

·           Safety of local children;

·           Overdevelopment;

·           Inadequate parking spaces;

·           Disruption of the foot/ cycle path.

Stephen Simkins, from West Waddy ADP, the applicant’s agent, spoke in favour of the application.

Councillor Julia Bricknell, one of the ward councillors, spoke objecting to the application; she raised issues about:

·           Traffic issues relating to the local school and nurseries;

·           Parking.

Councillor Sandy Lovatt, one of the ward councillors, spoke about the application; he raised issues about:

·           Local residents with mobility difficulties accessing services.

The committee considered this application.

RESOLVED (for 14; against 0; abstentions 0)

To authorise the head of planning in consultation with the committee chairman or vice-chairman, to grant planning permission subject to the prior completion of S106 agreement for highways financial contributions, and subject to the following conditions:

1.         TL1 - Time limit

2.         Approved plans

3.         MC3 - Materials in accordance with application

4.         HY3 - Visibility splays

5.         HY7 - Car parking

6.         HY11 – Turning space in accordance with specified plan

7.         Travel plan to be submitted and approved

8.         HY20 - Bicycle parking in accordance with specified plan

9.         Prior to the commencement of development, full details of the design, materials and finish of the new pass gate, sliding gate, gate piers and railings, and details of all new low level landscaping shall be submitted to and approved in writing by the Local Planning Authority. The development shall be built in accordance with the approved details.

Informative:

The new pharmacy will be ancillary to the existing surgery and any potential separate retail use on this site would be contrary to policy.

Erection of a detached 1 ½ storey 2 bed dwelling with car parking, bin and cycle stores accessed off Orchard Road. Provision of car parking for 13 Nobles Close accessed off Orchard Road. (Land rear of 13 Nobles Close) (Re-submission of P12/V0405).

Recommended: to grant planning permission, subject to conditions.

The officer presented his report on an application to erect a detached 1.5 storey 2 bed dwelling with car parking, bin and cycle stores accessed off Orchard Road. Provision of car parking for 13 Nobles Close accessed off Orchard Road (Land rear of 13 Nobles Close) (Re-submission of P12/V0405). Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

·           None.

Councillor John Woodford, one of the ward councillors, spoke in favour of the application.

The committee considered this application.

RESOLVED (for 14; against 0; abstentions 0)

To grant planning permission, subject to the following conditions:

1.         TL1 - Time limit

2.         Approved plans

3.         MC3 - Materials in accordance with application

4.         HY6 - Access, parking and turning in accordance with the plan

5.         RE7 – Boundary details in accordance with plan

6.         MC24 - Drainage details (surface and foul).

Partial demolition of existing barn and rebuilding to incorporate accommodation ancillary to the main house.

Recommended:

1.    To grant planning permission, subject to conditions.

2.     To grant listed building consent, subject to conditions.

The officer presented her report on an application for partial demolition of existing barn and rebuilding to incorporate accommodation ancillary to the main house. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

·           Oxford architectural and historical society suggests omission of high level windows in older part of barn, but the existing plans are acceptable to officers.

Councillor Bill Jones, one of the ward councillors, spoke in favour of the application.

The committee considered this application.

RESOLVED (for 14; against 0; abstentions 0)