Agenda and minutes

To receive any announcements from the chairman, and general housekeeping matters.

The chairman gave housekeeping announcements, outlined the procedure and explained the remit of the committee.

He explained that the agenda would be heard in the order of the speakers’ list.

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent.

None.

To record the attendance of substitute members, if any, who have been authorised to attend in accordance with the provisions of standing order 17(1), with notification having been given to the proper officer before the start of the meeting and to receive apologies for absence.

Councillor Sue Marchant had sent her apologies and Councillor Jenny Hannaby attended as her substitute.

To adopt and sign as a correct record the minutes of the committee meeting held on 10 October 2012 (circulated separately). 

RESOLVED: to approve the minutes of the meeting held on 10 October 2012 as a correct record and to agree that the Chairman sign these as such.

To receive any declarations of disclosable pecuniary interests, and other declarations, in respect of items on the agenda for this meeting.  

Declarations of pecuniary interest

None

Other declarations by councillors

Any statements and/or petitions from members of the public under standing order 33, relating to planning applications, will be made or presented at the meeting.

The speakers’ list for items on the agenda was tabled at the meeting.

Any statements and/or petitions from the public under standing order 32 will be made or presented at the meeting.

None.

To consider any materials submitted prior to the meeting of the Committee.

• P12/V0324 Land at Townsend Road, Shrivenham

The committee considered the materials for the following application:

P12/V0324 Land at Townsend RoadShrivenham.

RESOLVED

To agree the following materials for the above site

External walls

Main Brick – Ibstock Thakenham Re Multi

Detail brick - Ibstock Berkshire Orange

Atlas – Rustic Cotswold natural stone

External roofs

Redland Saxon 10” riven concrete interlocking tile - black

Redland DuoPlain interlocking concrete tile – rustic brown.

Residential development to provide 200 new homes across private and affordable tenures, with public open space and play space, the protection of the existing route of the Wilts and Berks Canal and the provision of land to allow for a realigned route, on-site car and cycle parking and improvements to site access and egress.

The officer presented his report on an application to build a residential development to provide 200 new homes across private and affordable tenures with public open space and play space, the protection of the existing route of the Wilts and Berks Canal and the provision of land to allow for a realigned route, on site car and cycle parking and improvements to site access and egress. Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates received since the report was published

The make up of the affordable properties will now be:

1 bedroom = 12 units (as per report)

2 bedroom = 43 units (as per report)

3 bedroom = 16 units (4 fewer than report)

4 bedroom = 9 units (4 more than report)

(these have been agreed with the Council’s affordable housing team)

Councillor June Stock, representing Grove Parish Council, spoke objecting to some aspects of the application: the parish council is concerned about traffic and schooling.

Mrs K Goodchild, Paul Dunwoody and Norman Spooner, local residents, spoke objecting to the application.

Andrew Wagstaff (Dandara), the applicant’s agent, spoke in favour of the application.

Further to questions from the committee to officers, it was confirmed that:

• The 2.5 storey buildings were now set away from Denchworth Road and that there would be a significant landscape buffer
• The drainage issues would be addressed by attenuation chambers and ponds to take rainwater discharge, not the canal

RESOLVED (for 12; against 0; abstentions 1)

To authorise the head of planning, in consultation with the committee chairman, to grant planning permission subject to:

1.    The prior completion of a section 106 agreement within a deadline of three months to cater for on-site affordable housing provision, contributions toward off-site facilities and services including highway works, education improvements, waste management and collection, street names signs, public art, library and museum services, social and health care, fire and rescue, police equipment, canal restoration measures, recreational and community facility improvements; 

2.    Landscaping provision, especially Denchworth Road area to be covered by Grampian style worded condition to ensure planting scheme in place before can commence on site

3.    The following conditions, including the requirement to commence development within 12 months of the date of this committee consideration to help address the immediate housing land shortfall:

i.               Commencement ONE YEAR ONLY - from date of planning committee

ii.              Planning condition listing the approved drawings

iii.             Materials as on plan replaced by materials on site to come to panel

iv.             Withdraw permitted development rights (Part 1 Class A) - no extension/alteration to certain units specified

v.              Refuse bin storage

vi.             LS1 - landscaping scheme (submission)

vii.           LS2 - landscaping scheme (implement)

viii.          RE6 - boundary walls & fences

ix.             Plot curtilage boundaries

x.              Protect and retain hedges during development operations

xi.             LS4 - tree protection (detailed)

xii.           HY2 - access in accordance with specified plan (F)

xiii.          HY8 car  ...  view the full minutes text for item 111.

Erection of 36 dwellings (comprising 10 open market, 12 for the over 55s age range and 14 affordable dwellings) with landscaping and associated infrastructure.

The officer presented his report on an application to erect 36 dwellings (comprising 10 open market, 12 for the over 55s age range and 14 affordable dwellings) with landscaping and associated infrastructure.

Updates to the report

The gate to the over 55s’ area has now been removed from the plans.

Agenda paragraph 3.3 refers to a holding objection from county highways. This has now been removed and county highways are happy to approve, subject to conditions.

Agenda paragraph 6.12 refers to an area of 350 m, and should read 350 m2.

Councillor Sarah Day, Chair/man of Shrivenham Parish Council, spoke in favour of the application.

Mrs Pamela Berridge, a local resident, spoke in favour of the application.

Councillor Elaine Ware, one of the ward councillors, read a statement on behalf of herself and Councillor Simon Howell, the other ward councillor. This was in favour of the application.

The committee considered this application.

The committee voted on the officer’s recommendation to refuse the application.

RESOLVED (for 8; against 0; abstentions 5)

To refuse planning permission for the following reasons:

Change of use from public house (A4) with ancillary residential accommodation to a dwelling (C3) (without building work).

The officer presented her report on an application to change the use of this property from a public house (A4) with ancillary residential accommodation to a dwelling (C3) (without building work). Consultations, representations, policy and guidance and planning history are detailed in the officer’s report which formed part of the agenda pack for this meeting.

Updates from the report

• Three additional letters of objection raising the same issues as before and one additional letter stating no objections. 
• Letter circulated to members questioning the contents of the submitted expert reports.  The officer confirmed that a response on this letter had been requested from the applicants’ consultant and also the Council consultant and both confirmed that the issues raised, including the date of the pubs closure being January 2012 and not January 2011, did not affect their conclusions.

Peter Lewis, from Stanford in the Vale Parish Council, spoke objecting to the application.

Chris Marshall, a local resident, spoke objecting to the application.

Tara Preston, the applicant, spoke in favour of the application.

Councillor Robert Sharp, the ward councillor, acknowledged the objectors’ concerns but, given all the relevant facts, spoke in favour of the application for a change of use.

The committee considered this application.

RESOLVED (for 9; against 0; abstentions 4)

To grant planning permission subject to the following conditions:

1. TL1 – Time limit
2. List of approved plans
3. Prior to the commencement of the development hereby approved, full details of any proposed external alterations to the building shall be submitted to and approved in writing by the Local Planning Authority.  The development shall only be carried out in accordance with the approved details.
4. Prior to the commencement of the development hereby approved, full details of the proposed parking area shall be submitted to and approved in writing by the Local Planning Authority. The development shall only be carried out in accordance with the approved details.

Demolition of existing flats. Erection of 3 x 1 bed and 4 x 2 bed flats. Provision of 12 parking spaces, refuse store and cycle store.

The officer presented his report on an application to demolish existing flats; erect 3 x 1 bed and 4 x 2 bed flats, and to provide 12 parking spaces, refuse store and cycle store.

Updates to the report

This application is subject to amended plans which are currently out to consultation: the consultation period had not yet expired. The amended plans reduce the original application by one flat as a response to criticisms from the architects’ panel.

Councillor Reverent Brian Stopps, Chair/man of Cumnor Parish Council, spoke objecting to the application.

Ann Jefferson, a local resident, spoke objecting to the application.

Henry Venners, the applicant’s agent, spoke in favour of the application.

Councillor John Woodford, a ward member, spoke in favour of the application

The committee considered this application.

The committee voted on the officer’s recommendation to refuse the application.

RESOLVED (for 13; against 0; abstentions 0)

To authorise the head of planning, in consultation with the chairman and vice-chairman, to grant planning permission; subject to no additional issues being raised following expiry of the consultation on the amended plans and also subject to the following conditions:

1.    TL1 - time limit

2.    List of approved drawings

3.    MC2 - samples of materials

4.    RE7 - boundary details

5.    RE17 - slab levels

6.    RE22 – window sill height

7.    RE29 - refuse storage

8.    HY6 - access parking and turning

9.    HY20 - bicycle parking

10. LS5 - retain hedgerow

11. MC24 – surface water drainage details

12. No occupation or use of the development shall take place until the off-site improvements to the local sewer network have been completed

13. Add 2 m high fence at end of garden to protect rear neighbour’s privacy.

Prior to the commencement of development, details of the construction of the foundations of the bicycle store shall be submitted to, and approved in writing by, the local planning authority. The bicycle store shall be constructed in accordance with the approved details.

Councillor Jerry Patterson left the meeting.

Erection of part 2 storey part 3 storey extension to the rear to accommodate 6 residential units comprising five flats and one town house, and associated landscaping works, cycle parking and service bay (as amended by agent’s letter received 18.09.2012).

The officer introduced her report on an application to erect a part 2 storey part 3 storey extension to the rear to accommodate 6 residential units comprising five flats and one town house, and associated landscaping works, cycle parking and service bay (as amended by agent’s letter received 18.09.2012).

David Whittington, the applicant’s agent, spoke in favour of the application.

John Morgan, the ward member, spoke objecting to the application.

The committee considered this application.

RESOLVED (for 11; against 1; abstentions 0)

To grant planning permission subject to the following conditions:

1.    TL1 - Time limit

1.    Planning condition listing the approved drawings

2.    Material samples

3.    MC9 – Building details

4.    RE6 – Boundary treatment

5.    MC24 – Drainage details

6.    MC29 – Sustainable drainage system

7.    LS1 – Landscaping scheme (submission)

8.    LS2 - Landscaping scheme (implement)

9.    HY6 - Access, parking & turning in accordance with plan

10. HY20 – Bicycle parking details

11. Construction traffic management plan

12. Materials to blend with local area

Proposed two storey rear extension, additional window and new oriel bay window to side elevation.

The officer introduced the report on the application to build a proposed two storey rear extension, additional window and new oriel bay window to side elevation.

John Pickles, a neighbour, spoke objecting to the application.

John Woodford, a ward member, spoke in favour of the application

RESOLVED (for 12; against 0; abstentions 0)

To grant planning permission, subject to the following conditions:

1.    TL1 - Time limit

2.    Planning condition listing the approved drawings

3.    RE1 - Matching materials

4.    RE28 - Obscured glazing (opening)

5.    RE24 - Rooflight sill height (extension)

Proposed new building, comprising a games room, guest bedroom, home gym and en suite.

The officer introduced the report on an application for a new building comprising a games room, guest bedroom, home gym and en-suite.

Eric Batts, a ward member, raised concerns about the application.

RESOLVED (for 12; against 0; abstentions 0)

To grant planning permission, subject to the following conditions:

1.    TL1 - Time limit

2.    Planning condition listing the approved drawings

3.    RE1 - Matching materials

4.    RE12 - Ancillary accommodation

5.    HY1 - Access (details not shown)

6.    HY8 - Car parking spaces

7.    HY19 - No draininage to highway

8.    Remove permitted development rights

Two storey side extension. Single storey front porch extension and erection of detached garage.

The officer introduced the report for an application to construct a 2 storey side extension, a single storey front porch extension and to erect a detached garage.

Update to report

Cumnor Parish Council no longer object to the extensions, but remain concerned about the proposed garage and the affect on the street scene.

Councillor Reverend Brian Stopps, Chair/man of Cumnor Parish Council spoke in objection to the proposed garage.

John Woodford, a ward member, spoke in favour of the application.

RESOLVED (for 12; against 0; abstentions 0)

To grant planning permission, subject to the following conditions:

1 : TL1 - Time limit

2 : MC3 - Materials in accordance with application

3 : RE11 - Garage accommodation

4 : HY6 - Access, parking & turning in accordance with plan

5 : HY19 - No drainage to highway

6 : Planning condition listing the approved drawings

Conversion of part of outbuildings to granny annexe (partially retrospective).

The officer introduced the report for a partially retrospective application to convert part of outbuildings to a granny annexe.

RESOLVED (for 12; against 0; to 0)

To authorise the head of planning, in consultation with the chairman and vice chairman of the planning committee, to grant planning permission; subject to the completion of a legal agreement tying the use of the ancillary accommodation to the main house and also subject to the following conditions:

1 : Planning condition listing the approved drawings

2 : RE1 - Matching materials

3 : RE12 - Ancillary accommodation