Agenda and draft minutes

Scrutiny Committee - Tuesday, 11 June 2024 7.00 pm

Venue: Meeting Room 1, Abbey House, Abbey Close, Abingdon, OX14 3JE

Contact: Democratic Services Officer  07895 213820

No. Item


Chair's announcements

To receive opening announcements from the chair.


Chair ran through housekeeping matters.


Apologies for absence

To record apologies for absence and the attendance of substitute members. 




Minutes of the last meeting pdf icon PDF 244 KB

To adopt and sign as a correct record the Scrutiny Committee minutes of the meeting held on 5 February 2024.



The minutes of the meeting on 5 February 2024 were agreed to be a correct record, and the chair will sign them as such.




Declaration of interests

To receive declarations of disclosable pecuniary interests, other registrable interests and non-registrable interests or any conflicts of interest in respect of items on the agenda for this meeting. 



Councillor Judy Roberts declared that she was a member of Oxfordshire County Council, as Cabinet Member for Infrastructure & Development Strategy.




Urgent business

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent.




Public participation

To receive any questions or statements from members of the public that have registered to speak. 




Work schedule and dates for all Vale scrutiny meetings pdf icon PDF 171 KB

To review the attached scrutiny work schedule. Please note, although the dates are confirmed, the items under consideration are subject to being withdrawn, added to or rearranged without further notice.



There will be additional meetings around September to ensure time to scrutinise the reports coming up.


Other work programme ideas:


Decarbonisation lesson learned report – a member asked what other items we can add as lesson learned.


How do we deliver housing?


Community Infrastructure Levy and Section 106 requests – how do we decide what we are asking for in S106 agreements. This could come under lessons learned, also infrastructure and services that come with housing.


Section 106 concern over funds needing to be paid back – can we have reporting on this? It was confirmed that this would be covered in a later meeting.


Chair asked members to consider what they wanted to add or remove from the work programme.




Update on recommendations from previous Vale Scrutiny Committee meetings pdf icon PDF 276 KB

A standing agenda item to review previous committee recommendations, whereby committee will receive any updates emerging from the recommendations made in previous meetings.





Members noted the updates.


Exclusion of the public

To consider whether to exclude members of the press and public from the meeting for the following items of business under Section 12A of the Local Government Act 1972 as amended on the grounds that:

(i)     It is likely that there will be disclosure of exempt information as defined in paragraph 3 of Schedule 12A, and

(ii)    the public interest in maintaining the exemption outweighs the public interest in disclosing the information.



Members voted in favour of excluding the public to consider a confidential report.


New waste vehicle depot


Members discussed the report of the Head of Development and Corporate Landlord, and gave recommendations to Cabinet.