Annual Council, Council - Wednesday, 18 May 2022 7.15 pm

Venue: First floor, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Steven Corrigan, Democratic Services Manager 07717 274704 Email: 

Link: This meeting will be broadcast live - you can watch it here

No. Item


Apologies for absence

To record apologies for absence.


Election of chair

To elect a chair of Council for the municipal year 2022/23.



Appointment of vice-chair

To appoint a vice-chair of Council for the municipal year 2022/23.



Minutes pdf icon PDF 681 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 16 February 2022. 


Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests and any conflicts of interest in respect of items on the agenda for this meeting.  


Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 


Public participation

To receive any questions or statements from members of the public that have registered to speak. 



To receive any petitions from the public. 


Appointments to committees, panels and joint committees for 2022/23 pdf icon PDF 223 KB

To consider the report of the head of legal and democratic on the appointment to those committees required to be politically balanced together with the Climate Emergency Advisory Committee, the Licensing Acts Committee, area committees and joint committees and to agree any consequential changes to the constitutionattached. 



Adoption of Oxfordshire Code of Conduct for Councillors pdf icon PDF 237 KB

The Joint Audit and Governance Committee, at its meeting on 29 March 2022, considered the report of the councils’ monitoring officer on a draft model Code of Conduct.


The committee agreed to recommend the adoption of the Code to both South Oxfordshire and Vale of White Horse District Councils.


The report of the monitoring officer, which the committee considered on 29 March, is attached.


RECOMMENDATION: to approve the Oxfordshire Code of Conduct, appended to the report of the monitoring officer to the meeting of the Joint Audit and Governance Committee held on 29 March 2022.


Additional documents:


Appointment of Independent Persons pdf icon PDF 296 KB

To consider the report of the monitoring officer on the appointment of independent persons to assist with code of conduct matters – attached.


Oxford Flood Alleviation Scheme - discharge of planning functions pdf icon PDF 113 KB

To consider the report of the head of planning seeking approval for the discharge to Oxfordshire County Council of any planning responsibilities that would otherwise be exercised by the Vale of White Horse District Council in relation to the Oxford Flood Alleviation Scheme (OFAS).



Report of the leader of the council


Questions on notice

No questions have been by councillors in accordance with Council procedure rule 33. 


Motions on notice

To consider motions from councillors in accordance with Council procedure rule 38. 


(1)       Motion to be proposed by Councillor Bethia Thomas, seconded by Councillor Bob Johnston:


Healthy food is vital to us all and food production and farming is an important economic and employment sector in our district, with agriculture at the heart of many of our communities. However, the rising costs of fuel and other supplies is creating increased pressure on farmers across the district, whilst government policies on international trade deals threaten to und

ermine UK food quality standards and risk putting farmers out of business – as well as exacerbating food insecurity in the UK.  At the same time, significant increases in the cost of living are putting pressure on residents across the Vale, forcing them to make difficult choices regarding their household budgets, including the amount spent on food and heating.


The district council has a number of powers and opportunities that can help influence food production, support sustainable farming and distribution, reduce food waste, and promote healthy eating for the benefit of our residents and the environment, whilst supporting action to address climate change.


Council therefore resolves:


1.        To create a Member Food and Farming Champion to promote local food production and distribution, as well as healthy eating in the Vale.

2.        To encourage farming communities and agricultural businesses to respond to any consultation on our new Joint Local Plan and Oxfordshire Plan 2050.

3.        To encourage developers to include community gardens and allotment provision within all new housing developments.

4.        To encourage and promote high environmental health standards at all stages of food production, distribution and redistribution, and continue to support local businesses and ‘farm-door’ sales, recognising their positive impact on reducing the carbon emissions associated with food miles.

5.        To maximise opportunities to highlight the importance of food and farming in our local economy via the press and through social media.

6.        To continue to investigate ways we can support food redistribution organisations and food charities to address food poverty in the district, noting the work that has already been done in this regard.

7.        To continue to promote ways we can reduce food waste through our waste service and the use of food recycling bins.

8.        To continue to promote the use of waste food and the highlight the climate benefits this can bring.

9.        To minimise food waste at any event that we may host that serves food, and to use such occasions to highlight the use of waste food, low carbon options, and locally sourced produce wherever possible.


(2)       Motion to be proposed by Councillor Eric de la Harpe, seconded by Councillor Samantha Bowring:


There have been a number of fatal road accidents in Oxfordshire recently involving cyclists.   This is despite changes to the highway code which came into force on the 29 January 2022.   The aim of these changes, ?which Council believes are to be commended, is to improve the safety of pedestrians, cyclists and horses on the highway  ...  view the full agenda text for item 14.