Decision details

Cabinet considered the report of the deputy chief executive – transformation and operations.  This set out a business case for the transformation of IT and systems for the council’s regulatory services, including planning, environmental protection, food safety, community safety, waste, and licencing services.  The transformation would be enabled by the procurement of new IT solutions. 

The report set out two options:

• Option 1 – full public procurement for new IT solutions through open market tenders 
• Option 2 – procurement of fit for purpose IT solutions through the GCloud 12 Framework Agreement
  
  

Cabinet supported option 2, as this would mitigate the risk of procuring an unproven solution and provide a quicker result.  Whereas option 1, which might require external support, was likely to take more time to achieve the desired outcomes.  Cabinet also supported the business case for the replacement of IT systems as an ‘invest to save’ initiative.  Cabinet also noted the confidential appendix containing exempt information. 

RESOLVED: to

(a)       approve the business case and recommended procurement option for the replacement of the Planning and Regulatory Services IT systems as an Invest to Save initiative; and

(b)       authorise the deputy chief executive - transformation and operations, in consultation with the head of finance, to approve contracts subject to costs being within the business case.