Agenda and draft minutes

Abingdon and North East Area Committee
Monday, 6 January 2020 6.30 pm

Venue: Meeting Room 1, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Items
No. Item

13.

Election of Chair for the meeting

Minutes:

In the absence of the Chair, Councillor Robert Maddison was appointed Chairman for the duration of the meeting.

14.

Apologies for absence

To record apologies for absence.

Minutes:

Apologies for absence were received from Councillors Andy Foulsham (Chair), Andy Cooke, Debby Hallett, Eric de la Harpe and Mike Pighills.

15.

Minutes pdf icon PDF 97 KB

To adopt and sign as a correct record the Abingdon and North East Area Committee minutes of the meeting held on 11 March 2019. 

Minutes:

RESOLVED: to approve as a correct record the minutes of the meeting held on 11 March 2019 and agree that the chairmen signs them as such subject to the following amendment:

-          Councillor Margaret Crick was not a trustee of the Oxford Play Association but rather a trustee of a different organisation that provided similar provisions.

16.

Declarations of interest

To receive any declarations of interest in respect of items on the agenda for this meeting.  

Minutes:

Declarations of interest were received from the following:

 

Councillors Robert Maddison, Neil Fawcett and Emily Smith declared non-pecuniary interests as they had volunteered previously with Abingdon Carousel but agreed to come to the item with an open mind and would therefore take part in the discussion.

 

Samantha Bowring declared a non-pecuniary interest as she was a trustee for Abingdon Carousel and would withdraw from the meeting during the item.

 

Councillor Catherine Webber and Richard Webber declared non-pecuniary interests in the Marcham Community Group project and would withdraw from the item.

17.

Urgent business and chairman's announcements

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chairman. 

Minutes:

The Chairman welcomed all new members of staff to the meeting and introduced them to those present for the meeting.

18.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

Minutes:

Speakers representing their application were present for three out of seven applications. They spoke in support of their applications and had the opportunity to respond to questions from the committee. The speakers were the following:

 

Adam Grady

Marcham Community Group

Mary Warrington & Rita Atkinson

Sutton Courtenay Village Hall

Janet Knowles

Damascus PCC

 

19.

New Homes Bonus Grants 2019/20 pdf icon PDF 283 KB

To consider the head of corporate services’ report. 

Minutes:

The committee considered the head of corporate services’ report, which set out details of seven applications for New Homes Bonus grants. The committee noted that it had a budget of £16,974. The officer’s report had assessed each application against the grants criteria and had scored the applications against the policy matrix.

 

Marcham Community Group

Councillors Catherine Webber and Richard Webber declared non-pecuniary interests in this application and left the room for the duration of the item

 

The officer introduced the application by Marcham Community Group which sought £9,701 towards the scheme total of £53,057, representing a 18.28% contribution towards the total cost. This fund would contribute towards the provision of furnishings for the village hall. The officer explained the scoring recommendation and the subsequent suggested award.

 

There was one speaker present for the item. Adam Grady spoke in support of the application and answered questions from committee members regarding the application.

 

Councillors discussed the item and advised Mr Grady on additional sources of funding available from other organisations.

 

Resolved: To approve the officer’s recommended scoring of 10 out of 12 points

 

Sutton Courtenay Village Hall

The officer introduced the application by Sutton Courtenay Village Hall which sought £3,810 towards the scheme total of £7,620, representing a 50% contribution towards the total cost. This fund would contribute to improvements of the village hall. The officer explained the scoring recommendation and the subsequent suggested award.

 

There were two speakers. Rita Atkinson and Mary Warrington were present for this application. The speakers spoke in support of the application.

 

Resolved: To approve the officer’s recommended scoring of 9 out of 12 points.

 

Abingdon Carousel Family Centre

Councillor Samantha Bowring declared a non-pecuniary interest and left the room for the duration of this item.

 

The officer introduced the application by Abingdon Carousel Family Centre which sought £3,904 towards the scheme total of £7,808, representing a 50% contribution towards the total cost. This fund would contribute to the provision of the installation of a sensory room to help facilities for special needs children. The officer explained the scoring recommendation, the subsequent suggested award and clarified questions from members regarding new homes bonus scoring and how the receipt of other funding impacted on the officer recommendation.

 

There were no speakers present for the application. The committee debated the item.

 

Resolved: To approve the officer’s recommended scoring of 8 out of 12 points.

 

 

 

Kingston Bagpuize with Southmoor Tennis Club

The officer introduced the application by Kingston Bagpuize with Southmoor Tennis Club which sought £11,500 towards the scheme total of £123,294, representing a total contribution of 9.32%. This fund would contribute to the extension and upgrade of club tennis facilities. The officer explained the scoring recommendation, the subsequent suggested award and answered questions from the committee. The officer clarified that applications for funding from other committees within the authority did not impact on this application and that each committee would need to treat each application as a separate project. Additionally, the officer clarified questions regarding the number of new  ...  view the full minutes text for item 19.