Agenda and draft minutes

Cabinet
Friday, 25 September 2020 10.30 am

Venue: This will be a virtual, online meeting.

Contact: Steve Culliford, Democratic Services Email:  steve.culliford@southandvale.gov.uk 

Note: This is a virtual meeting, you can watch it here: https://www.youtube.com/channel/UCTj2pCic8vzucpzIaSWE3UQ 

Items
No. Item

19.

Apologies for absence

To record apologies for absence. 

Minutes:

Councillor Catherine Webber was on leave.

20.

Minutes pdf icon PDF 102 KB

To adopt and sign as a correct record the minutes of the Cabinet meeting held on 7 August 2020. 

Minutes:

Resolved: to approve the minutes of the meeting on 7 August as an accurate record, and the chair will sign them as such.

21.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

None.

22.

Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair.

Minutes:

None.

23.

Public participation

To receive any questions or statements from members of the public that have registered to speak. 

Minutes:

None.

24.

Recommendations from other committees

To consider any recommendations to Cabinet from other committees. 

 

Climate Emergency Advisory Committee – 7 September 2020

Power purchase agreement

 

The Climate Emergency Advisory Committee discussed a report on power purchase agreements.  The report suggested that officers should join discussions with other Oxfordshire councils and commercial partners to identify the feasibility of entering into a power purchase agreement.  The committee made the following recommendation.

 

Recommendation: to Cabinet that officers join discussions with other
Oxfordshire councils, larger parish councils, town councils and commercial partners to identify the feasibility of entering into a Power Purchase Agreement. 

Minutes:

 

Climate Emergency Advisory Committee – 7 September 2020

 

Power purchase agreement

 

The Climate Emergency Advisory Committee discussed a report on power purchase agreements.  The report suggested that officers should join discussions with other Oxfordshire councils and commercial partners to identify the feasibility of entering into a power purchase agreement.  The committee made the following recommendation.

 

Recommendation: to Cabinet that officers join discussions with other

Oxfordshire councils, larger parish councils, town councils and commercial partners to identify the feasibility of entering into a Power Purchase Agreement. 

 

RESOLVED:

to defer consideration of the recommendation from the Climate Emergency Advisory Committee at its meeting on 7 September 2020, that officers join discussions with other Oxfordshire councils, larger parish councils, town councils and commercial partners, to identify the feasibility of entering into a power purchase agreement. Cabinet requested a reporting officer to attend a future meeting of the Cabinet, in order to consider the recommendation thoroughly.

 

25.

Local Plan Statement of Community Involvement pdf icon PDF 137 KB

To consider the head of planning’s report. 

Additional documents:

Minutes:

The Cabinet member for corporate services and transformation, Councillor Debby Hallett, introduced the Statement of Community Involvement (SCI). The SCI has been consulted on and updated to reflect feedback. There are updates made relating to Covid-19 (page 91 on Cabinet report). It was requested that Cabinet authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, to make any minor changes, typographical corrections or non-material amendments to the Statement of Community Involvement prior to adoption. The report was commended for being reflective of reaching out to people, and the continual review process.

 

 

RESOLVED: to

 

(a) adopt the Statement of Community Involvement, as set out in Appendix 1 of the head of planning’s report to Cabinet on 25 September 2020; and

 

(b) authorise the head of planning, in consultation with the Cabinet member for

corporate services and transformation, to make any minor changes, typographical

corrections or non-material amendments to the Statement of Community Involvement

prior to publication.

26.

Great Coxwell Neighbourhood Plan pdf icon PDF 89 KB

To consider the head of planning’s report. 

Additional documents:

Minutes:

The Cabinet Member for corporate services and transformation, Councillor Debby Hallett, introduced the Great Coxwell Neighbourhood Plan. Working with the Parish, non-material changes have been made. The Parish has agreed to make minor changes and the Parish submitted a revised plan.

Cabinet was asked to authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, and in agreement with the Qualifying Body, to make non-material changes, such as the correction of any spelling, grammatical, typographical or factual errors together with any improvements from a presentational perspective.

Cabinet congratulated all those involved for their work on the revised Great Coxwell Neighbourhood Plan.

 

 

RECOMMENDED to Council on 7 October 2020: to

(a) make the revised Great Coxwell Neighbourhood Development Plan, as set out in

Appendix 2 of the head of planning’s report to Cabinet on 25 September 2020, so

that it becomes part of the council’s development plan; and

(b) authorise the head of planning, in consultation with the Cabinet member for corporate services and transformation, and in agreement with the Qualifying Body, to make non-material changes, such as the correction of any spelling, grammatical,

typographical or factual errors together with any improvements from a presentational

perspective.

 

27.

Treasury outturn 2019/20 pdf icon PDF 147 KB

To consider the interim head of finance’s report. 

Additional documents:

Minutes:

The Cabinet member for finance and corporate assets, Councillor Andrew Crawford, introduced the treasury outturn report for 2019-20. The treasury outturn has been reviewed by the Joint Audit and Governance Committee, and it was satisfied.

 

RECOMMENDED to Council on 7 October 2020: to

(a) approve the treasury management outturn report for 2019/20; and

(b) approve the actual 2019/20 prudential indicators within the report.

 

28.

Exclusion of the public, including the press

To consider whether to exclude members of the press and public from the meeting for the following item of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i)        it involves the likely disclosure of exempt information as defined in paragraphs 1-7 Part 1 of Schedule 12A of the Act, and

(ii)       the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

Minutes:

 

RESOLVED to exclude members of the press and public from the meeting for the following items of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that: (i) they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act, and (ii) the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

 

29.

Restrictive covenants

To consider the interim head of development and regeneration’s report. 

30.

Commercial negotiations with Capita and the review of Exchequer Services and Finance IT systems

To consider the report of the acting deputy chief executive – transformation and operations and the interim head of finance. 

31.

Office accommodation

To consider the report of the acting deputy chief executive – transformation and operations, and the acting deputy chief executive - place.