Agenda and minutes

Venue: First floor, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB

Contact: Steven Corrigan, Democratic Services Manager 07717 274704 Email: steven.corrigan@southandvale.gov.uk 

Link: This meeting will be broadcast live - you can watch it here

Items
No. Item

1.

Apologies for absence

To record apologies for absence.

Minutes:

An apology for absence was submitted on behalf of Councillor Shaw.

2.

Election of chair

To elect a chair of Council for the municipal year 2021/22.

 

Minutes:

Councillor Crick was nominated as chair for the 2021/22 municipal year.

 

RESOLVED:  to elect Councillor Crick as chair of the council for the 2021/22 municipal year, until the next annual meeting of the Council in May 2022.

 

Councillor Crick signed her declaration of acceptance of office and made an acceptance speech.

Councillor Crick remained in the chair.

 

3.

Appointment of vice-chair

To appoint a vice-chair of Council for the municipal year 2021/22.

 

Minutes:

Councillor Avery was nominated as vice-chair for the 2021/22 municipal year.

 

RESOLVED:  to appoint Councillor Avery as vice-chair of the council for the 2021/22 municipal year, until the next annual meeting of the Council in May 2022.

 

Councillor Avery signed his declaration of acceptance of office.

 

4.

Minutes pdf icon PDF 569 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 24 March 2021. 

Minutes:

RESOLVED: to approve the minutes of the meeting held on 24 March 2021 as a correct record and agree that the chair sign them as such.

5.

Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

Councillor Roberts declared that she had assisted the Cumnor Neighbourhood Plan Steering Group with the development of the Cumnor Neighbourhood Development Plan and would not take part in the discussion or voting on agenda item 9.

 

Councillor Smith declared that she had helped start and write the North Hinksey Neighbourhood Development Plan and would not take part in the discussion or voting on agenda item 10.

 

Councillor Hallett declared that as one of the ward councillors she would not take part in the discussion or vote on agenda item 10.

 

Councillor Howell declared that he had limited engagement and involvement in the Shrivenham Neighbourhood Development Plan and would not take part in the discussion or vote on agenda item 11.

 

 

6.

Urgent business and chair's announcements

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chair. 

Minutes:

Councillor Crick, Chair of council, invited all those present to observe a minute’s silence in memory of former councillors Roger Cox, Richard Farrell and John Woodford who had died since the last meeting of Council.

 

Councillors Barber, Crick and Thomas paid tribute to former Councillor Cox.

 

Councillors Fawcett, Medley and Richard Webber paid tribute to former Councillor Farrell.

 

Councillors Barber, Johnston and Roberts paid tribute to former Councillor Woodford.

 

 

7.

Public participation

To receive any statements from members of the public that have registered to speak. 

Minutes:

No members of the public had registered to address Council.

8.

Appointments to committees, panels and joint committees for 2021/22 pdf icon PDF 223 KB

To consider the report of the head of legal and democratic on the appointment to those committees required to be politically balanced together with the Climate Emergency Advisory Committee, the Licensing Acts Committee, area committees and joint committees and to agree any consequential changes to the constitutionattached. 

 

Minutes:

Council considered the report of the head of legal and democratic on the appointment of those committees and joint committees which are required to be politically balanced; together with the Climate Emergency Advisory Committee, Licensing Acts Committee, the area committees and appointments to joint bodies.

 

The chair referred to the following recommendation, circulated prior to the meeting, covering these appointments and to reflect the allocation of the vacant committee positions.

That for the 2021/22 municipal year Council:

1.            appoints the committees and panels for the 2021/22 year and allocate seats to each political group as set out in the schedule circulated prior to the meeting;

2.            appoints Cheryl Briggs to the Appeals Panel and General Licensing Committee;

3.            allocates one of the Liberal Democrat Group’s seats on the Planning Committee to Cheryl Briggs;

4.            appoints councillors and substitutes to sit on the committees and panels as set out in the schedule circulated prior to the meeting:

5.            appoints councillors to the Licensing Acts Committee as set out in the schedule circulated prior to the meeting;

6.            appoints councillors to the Climate Emergency Advisory Committee as set out in the schedule circulated prior to the meeting;

7.            appoints chairs and vice-chairs as set out in the schedule circulated prior to the meeting;

8.            appoints all local members representing the wards covered by the relevant area committees to those committees for the 2021/22 municipal year with the following chairs: 

·         Abingdon and North East – Andy Foulsham 

·         Faringdon – David Grant

·         Wantage – Hayleigh Gascoigne

9.            appointsPaul Barrow as the council’s representative and Andy Foulsham as substitute on the Oxfordshire Joint Health Overview and Scrutiny Committee;

10.         appoints Neil Fawcett as the council’s representative and Jenny Hannaby as substitute on the Thames Valley Police and Crime Panel;

11.         appoints Andy Cooke, Jenny Hannaby and Matt Barber to the Oxfordshire Growth Board Scrutiny Panel;

12.         authorises the head of legal and democratic to make appointments to any vacant committee or panel seat and substitute positions in accordance with the wishes of the relevant group leader.

 

RESOLVED: to

1.    appoint the following committees and panels for the 2021/22 municipal year and to appoint the membership, substitutes and chairs and vice-chairs as indicated to sit on them (see table below);

 

 

 

Planning Committee, 9 Members

Liberal Democrat (6)

Conservative (2)

Non-group councillor (1)

Ron Batstone

Ben Mabbett

Cheryl Briggs

Jenny Hannaby

Janet Shelley

 

Diana Lugova

 

 

Mike Pighills

 

 

Val Shaw (Vice-Chair)

 

 

Max Thompson (Chair)

 

 

Preferred substitutes

Liberal Democrat (6)

Conservative (3)

 

Jerry Avery

Eric Batts

 

Paul Barrow

Nathan Boyd

 

Andy Cooke

Simon Howell

 

Amos Duveen

 

 

Hayleigh Gascoigne

 

 

Alison Jenner

 

 

 

 

Scrutiny Committee, 9 Members

Liberal Democrat (7)

Conservative (2)

Jerry Avery

Ben Mabbett

Ron Batstone

Nathan Boyd (Chair)

Eric de la Harpe

 

Hayleigh Gascoigne

 

David Grant

 

Max Thompson

 

Patrick O’Leary

 

Preferred substitutes

Liberal Democrat (7)

Conservative (3)

Paul Barrow

Elaine Ware

Samantha Bowring

Eric Batts

Andy Foulsham

Janet Shelley

Alison Jenner

 

Diana Lugova

 

Sarah Medley

 

Vacancy

 

 

 

Joint Scrutiny Committee, 5 Members

Liberal Democrat (4)

Conservative (1)

Andy  ...  view the full minutes text for item 8.

9.

Cumnor Neighbourhood Plan

To consider the recommendations of the Cabinet member for corporate services and transformation, regarding the neighbourhood plan for Cumnor following the referendum held on 6 May 2021. 

 

Minutes:

Councillor Roberts did not take part in the discussion or vote on this item – see minute 5.

 

Council considered the recommendation of Councillor Hallett, Cabinet member for corporate services and transformation, made on 11 May 2021, to make the Cumnor Neighbourhood Development Plan part of the development plan for Vale.

 

RESOLVED:

 

1.    To make the Cumnor Neighbourhood Development Plan so that it continues

      to be part of the council’s development plan.

 

2.    To authorise the head of planning, in consultation with the appropriate

      Cabinet Member and in agreement with the Qualifying Body, the correction  

      of any spelling, grammatical, typographical or factual errors together with 

      any improvements from a presentational perspective.

 

10.

North Hinksey Neighbourhood Plan

To consider the recommendations of the Cabinet member for community engagement, regarding the neighbourhood plan for North Hinksey following the referendum held on 6 May 2021. 

 

Minutes:

Councillor Hallett and Smith did not take part in the discussion or vote on this item – see minute 5.

 

Council considered the recommendation of Councillor Thomas, Cabinet member for community engagement, made on 15 May 202,1 to make the North Hinksey Neighbourhood Development Plan part of the development plan for Vale.

 

RESOLVED:

 

1.    To make the North Hinksey Neighbourhood Development Plan so that it continues to be part of the council’s development plan.

 

2.    To authorise the head of planning, in consultation with the appropriate

      Cabinet Member and in agreement with the Qualifying Body, the correction  

      of any spelling, grammatical, typographical or factual errors together with 

      any improvements from a presentational perspective.

 

11.

Shrivenham Neighbourhood Plan

To consider the recommendations of the Cabinet member for corporate services and transformation, regarding the neighbourhood plan for Shrivenham following the referendum held on 6 May 2021. 

 

Minutes:

Councillor Howell did not take part in the discussion or vote on this item – see minute 5.

 

Council considered the recommendation of Councillor Hallett, Cabinet member for corporate services and transformation, made on 11 May 2021, to make the Shrivenham Neighbourhood Development Plan part of the development plan for Vale.

 

RESOLVED:

 

1.    To make the Shrivenham Neighbourhood Development Plan so that it continues to be part of the council’s development plan.

 

2.    To authorise the head of planning, in consultation with the appropriate

      Cabinet Member and in agreement with the Qualifying Body, the correction  

      of any spelling, grammatical, typographical or factual errors together with 

      any improvements from a presentational perspective.

 

12.

Coronavirus Regulations delegation

On 18 May 2020, the chief executive, under emergency powers authorised the head of housing and environment to enforce any requirements imposed by the Health Protection (Coronavirus, Restrictions) (England) Regulations 2020 and any regulations replacing, amending or supplementing them. This delegation applied until 6 May 2021.

 

To date, compliance with any restrictions has for the most part been achieved by giving advice and seeking voluntary compliance and the roadmap out of lockdown is expected to result in fewer restrictions. However, officers need to be able to act swiftly if the situation changes at any time.

 

Council is therefore requested to:

 

1.    authorise the head of housing and environment to exercise the council’s powers and duties under any legislation relating to the control of Coronavirus, including taking enforcement action, service of notices, inspections, powers of entry, and the appointment of inspectors;

 

2.    authorise the head of legal and democratic to include this delegation in the constitution.

 

Minutes:

On 18 May 2020, the chief executive, under emergency powers authorised the head of housing and environment to enforce any requirements imposed by the Health Protection (Coronavirus, Restrictions) (England) Regulations 2020 and any regulations replacing, amending or supplementing them. This delegation applied until 6 May 2021.

 

Council was invited to authorise the head of housing and environment to exercise the council’s powers and duties under any legislation relating to the control of Coronavirus, including taking enforcement action, service of notices, inspections, powers of entry, and the appointment of inspectors and to authorise the head of legal and democratic to include this delegation in the constitution.

 

RESOLVED: to

 

1.    authorise the head of housing and environment to exercise the council’s powers and duties under any legislation relating to the control of Coronavirus, including taking enforcement action, service of notices, inspections, powers of entry, and the appointment of inspectors;

2.    authorise the head of legal and democratic to include this delegation in the constitution.

13.

Report of the leader of the council

1.    To receive the report of the leader of the council.

 

2.    Urgent cabinet decisions

 

In accordance with the Scrutiny Committee Procedure Rules, a Cabinet or Cabinet member decision can be taken as a matter of urgency, if any delay by the call in process would seriously prejudice the council’s or the public’s interest or that the decision cannot reasonably be deferred.  Treating the decision as a matter of urgency must be agreed by the chair of the Scrutiny Committee and must be reported to Council, together with the reasons for urgency.

 

Council is requested to note the details of the following urgent decision.

 

Contain Outbreak Management Fund grant funding

 

On 26 March 2021, Councillor Emily Smith, Leader of the council, took a decision to approve arrangements for the council to administer Contain Outbreak Management Fund (COMF) grant funding to implement measures to support proactive containment and intervention to reduce Covid-19 outbreaks and the spread of infection.

 

The item was not placed on the Cabinet work programme due to the timing of the receipt of the funds.  The chair of the Scrutiny Committee agreed to waive call in to allow the funds to be committed in the 2020/2021 financial year.  

Minutes:

Councillor Smith, Leader of the council, provided an update on a number of matters. The text of her address is available on the council’s website.

 

Council noted the details of an urgent decision taken by Councillor Smith, Leader of the council, to approve arrangements for the council to administer Contain Outbreak Management Fund (COMF) grant funding to implement measures to support proactive containment and intervention to reduce Covid-19 outbreaks and the spread of infection. Council also noted an urgent decision taken by Councillor Thomas, Cabinet member for community engagement, to approve Vale of White Horse District Council’s Additional Restrictions Grant Scheme – Round 3.

 

14.

Minutes

To adopt and sign as a correct record the confidential Council minutes of the meeting held on 24 March 2021. 

 

Minutes:

RESOLVED: to approve the confidential minutes of the meeting held on 24 March 2021 as a correct record and agree that the chair sign them as such.

 

 

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Vale of White Horse District Council
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