Annual Meeting, Council
Wednesday, 15 May 2019 7.00 pm

Venue: The Ridgeway, The Beacon, Portway, Wantage, OX12 9BY

Contact: Steven Corrigan, Democratic Services Manager 01235 422526 Email: 

No. Item


Election of chairman

To elect a chairman of Council for the municipal year 2019/20.


Appointment of vice-chairman

To appoint a vice-chairman of Council for the municipal year 2019/20.


Apologies for absence

To record apologies for absence.


Minutes pdf icon PDF 304 KB

To adopt and sign as a correct record the Council minutes of the meeting held on 13 February 2019 attached. 


Declarations of disclosable pecuniary interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  


Urgent business and chairman's announcements

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent, and to receive any announcements from the chairman. 


Election of leader of the council

Council is invited to elect a leader of the council in accordance with the Cabinet arrangements and procedure rules as set out in the council’s constitution for a term of office beginning immediately and ending on the date of the annual Council meeting in May 2023 (following the district council elections scheduled for May 2023).


The leader of the council will report on:

  • the appointment of the deputy leader of the council
  • the membership of the Cabinet and the allocation of portfolios
  • the leader’s scheme of delegation to cabinet members and officers



Appointments to committees, panels and joint committees for 2019/20 pdf icon PDF 120 KB

To consider the report of the head of legal and democratic on the appointment to those committees required to be politically balanced together with the Licensing Acts Committee, area committees and joint committees and to agree any consequential changes to the constitutionattached. 



OVO Energy Women's Tour pdf icon PDF 3 MB

On 21 March 2019 and 30 April 2019 Councillor Roger Cox, Leader of the council, took decisions to support Oxfordshire being a host venue for the OVO Energy Women’s Tour in 2019, 2020 and 2021 and to agree the funding arrangements for the council’s share of the hosting fee for 2019.


A copy of the Individual Cabinet Member Decisions are attached.



  1. To agree to fund the council’s share of the hosting fee a sum of £26,666 for years two and three (2020 and 2021).
  2. To vire up to £10,000 from contingency to fund the council’s share of delivery costs for 2019.
  3. To agree to the agreed costs of the 2020 and 2021 events being shared equally between the county council, the four district councils and the city council, the detail of which will be subject to the relevant budget setting process.
  4. To agree that sponsorship secured, regardless of which partner attracts it, will be used to reduce the hosting costs of 2020 and 2021 equally between the county council, the four district councils and the city council.



Report of the leader of the council

To receive any updates from the leader of the council.


Motions on notice

At its meeting on 13 February 2019 Council considered a motion submitted by Councillor Smith and seconded by Councillor Johnston. An amendment, moved by Councillor Blagrove and seconded by Councillor Murray, on being put was declared carried.

In accordance with Council Procedure Rule 12, which restricts the duration of meetings to three hours, the Chairman closed the meeting at 10.00pm.  The debate on this motion was not concluded prior to the close of the meeting. In accordance with Council Procedure Rule 12, which provides that any business not disposed of by the end of a meeting shall be considered at the next ordinary meeting, this motion is now included on this agenda for consideration.


The motion as amended is set out below:


“Council notes that although Scrutiny Committee and Cabinet have discussed possible corridor options, this Council has not yet debated its position in relation to the proposed Oxford to Cambridge Expressway and its routes and will bring forward a debate once the consultations begin.

Council notes that all possible routes through the government’s chosen corridor will have a direct impact on residents in the Vale of White Horse District and our environment. 

Council recognises the benefits of closer working between Oxford and Cambridge Universities, supporting new business in the region and improving access to amenities and services, and will welcome, as part of the forthcoming consultations, the opportunity to review the evidence that supports spending between £4billion to £7billion on a new road as the best way to achieve these aims.

Council welcomes the following, as confirmed by Minister of State Jesse Norman during parliamentary debate on January 11 2018:

·         We are still at early stages.  On all routes there needs to be further Process, Discussions, Consultations & Review

·         Government & Highways England needs to do further serious analytical work to develop & design route options that are workable for communities, and the environment

·         Local feedback is an important part of the process

·         Government wishes to develop the scheme in a way that is sensitive to the natural, the built and the historic environment

·         A full environmental consultation will take part as part of the development of the route options

·         Commitment to continue to work with stakeholders before the public consultation

·         There will be a full public consultation on Route options to help shape the design so that it meets the needs of the local community and businesses, where people can have their say on the route options and the wider case for an expressway

·         The final summary to the debate:

There will be “ample opportunity for members of the house and their constituents to express their views and shape the decision on the expressway”

In particular Council notes:

·         a wish to see that the Expressway is part of the solution to congestion and safety on the A34, A40 & A420. We wish to see the current review of safety on the A34 a stated priority for this scheme. 

·         We welcome the confirmation from Minister of State Jesse Norman during parliamentary  ...  view the full agenda text for item 11.