Agenda and minutes

RESOLVED:

To adjourn the meeting of the Council until the conclusion of the meeting of South Oxfordshire District Council’s Council meeting.

The Council adjourned at 7.05pm.

The Council reconvened at 7.35pm.

To record apologies for absence.

Apologies for absence were submitted on behalf of councillors Edward Blagrove, Stuart Davenport, Charlotte Dickson, St.John Dickson, Kate Finch, Anthony Hayward, Bob Johnston, Mohinder Kainth, Chris Palmer, Julia Reynolds, Henry Spencer, Elaine Ware and Catherine Webber.

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

None.

To consider whether to exclude members of the press and public from the meeting for the following item of business under Part 1 of Schedule 12A Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

(i)        it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 Part 1 of Schedule 12A of the Act, and

(ii)       the public interest in maintaining the exemption outweighs the public interest in disclosing the information. 

RESOLVED: to exclude members of the press and public from the meeting for the following item of business under Section 100A(4) of the Local Government Act 1972 and as amended by the Local Government (Access to Information) (Variation) Order 2006 on the grounds that:

i.      it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A of the Act, and

ii.     the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

To consider the confidential report of the head of HR, IT and technical services and the head of legal and democratic services and monitoring officer on staffing matters (report to follow).

The Joint Staff Committee will meet on 28 June 2017. The recommendations of the Joint Staff Committee will be circulated to all councillors prior to the Council meeting. 

Council considered the confidential report of the head of HR, IT and technical services and the head of legal and democratic services and monitoring officer on the appointments of an acting chief executive, head of paid service, electoral registration officer, deputy electoral registration officer and returning officer following the resignation of the current chief executive and the recommendations of the Joint Staff Committee which met on 28 June 2017.

RESOLVED:

1.    to note that South Oxfordshire District Council has agreed to appoint and employ Mark Stone as an acting chief executive with effect from 1 July 2017, with the job description circulated at the meeting, on a salary of £140,000 per annum pro rata for a term expiring on 31 March 2018, with a notice period of three months from the employee and one month from the employer and with a six month probationary period;

2.  to note that South Oxfordshire District Council has authorised the head of HR, IT and technical services in consultation with the chief finance (section 151) officer and the monitoring officer to finalise the terms and conditions and the contract of employment of the acting chief executive in accordance with the terms agreed by the Joint Staff Committee;

3.  to agree to the acting chief executive appointed by South Oxfordshire District Council being placed at the disposal of Vale of White Horse District Council and to act as its acting chief executive and to the sharing of employee costs in accordance with the existing agreement between the two councils under section 113 of the Local Government Act 1972;

4.  to appoint the acting chief executive as the council’s head of paid service with effect from 1 July 2017 and authorise the person appointed to nominate appropriate officers to deputise in his absence;

5.  to authorise the head of HR, IT and technical services to make any necessary amendments to the council’s published pay policy statement arising from the agreed terms and conditions of appointment of the acting chief executive;

6.  to note the need for a review of the inter-authority agreement between this council and South Oxfordshire District Council to clarify the employment situation and sharing of staff and related costs and requests officers to conduct a review and bring recommendations to Council by October 2017;

7.  that in terms of the Representation of the People Act 1983 and all related legislation appoint Margaret Reed as electoral registration officer and Steven Corrigan as deputy electoral registration officer, with effect from 1 July 2017;

8.  that in terms of section 35 of the Representation of the People Act 1983 and all related legislation to appoint Margaret Reed as returning officer, with authority to act in that capacity for elections to the council and all or any parish and town councils within the council’s area, with effect from 1 July 2017;

9.  to authorise the council’s electoral registration officer to act in respect of all related electoral, poll or referendum duties, including in relation to county council  ...  view the full minutes text for item 17.