Agenda and minutes

Venue: First Floor Meeting Space, 135 Eastern Avenue, Milton Park, OX14 4SB

Contact: Steve Culliford Email:  steve.culliford@southandvale.gov.uk 

Items
No. Item

35.

Chair's announcements

To receive any announcements from the chair, and general housekeeping matters.

Minutes:

The chair ran through housekeeping arrangements appropriate to an in-person meeting which was being simultaneously broadcast.

36.

Apologies for absence

To record apologies for absence and the attendance of substitute members. 

Minutes:

There were no apologies for absence. However, Councillor Janet Shelley was unable to attend the meeting in person and Councillor Eric Batts attended in person as substitute. Councillor Shelley attended virtually as local ward member and did not vote on any of the items.

37.

Minutes pdf icon PDF 269 KB

To adopt and sign as correct records the Planning Committee minutes of the meetings held on 29 September and 20 October 2021. 

Additional documents:

Minutes:

RESOLVED: to approve the minutes of the meeting held Wednesday 29 September and Wednesday 20 October 2021 as a correct record and agree that the chair signs them as such.

 

38.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

There were no declarations of interest.

39.

Urgent business

To receive notification of any matters which the chair determines should be considered as urgent business and the special circumstances which have made the matters urgent. 

Minutes:

There was no urgent business.

40.

Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

Minutes:

The committee had received statements which had been made by the public in respect of the application. These had been circulated to the committee some days prior to the meeting.

41.

Care Home site, Centre West Phase, Kingsgrove pdf icon PDF 310 KB

Reserved Matters application for the construction of a 72 bed care home (Use Class C2), with associated access, parking, landscaping, plant and site infrastructure, pursuant to outline planning permission P19/V1269/FUL. Details submitted in accordance with conditions 8, 17, 19, 20, 21, 23, 24, 27, 29, 30, 31, 33, 34, 35, 37, 38, 43, 48 and 54. As amended by plans and information received 29 September 2021, 28 October 2021 and 17 December 2021. 

Additional documents:

Minutes:

The committee considered application P21/V2040/RM in respect of a Reserved Matters application for the construction of a 72-bed care home (Use Class C2), with associated access, parking, landscaping, plant and site infrastructure, pursuant to outline planning permission P19/V1269/FUL. Details submitted in

accordance with conditions 8, 17, 19, 20, 21, 23, 24, 27, 29, 30, 31, 33, 34,

35, 37, 38, 43, 48 and 54. As amended by plans and information received 29 September 2021, 28 October 2021 and 17 December 2021, at Care Home site, Centre West Phase, Kingsgrove.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reminded the committee that it had deferred consideration of this application on 7 December 2021 for a further revision of the proposal. The reasons for deferral related to the layout of car parking spaces and concerns regarding a lack of a continuous pedestrian pavement on the external road outside the proposed development.  Wantage Town Council had objected on the grounds of pedestrian safety.  The amended plans now incorporated a continuous footpath on the south side of the site, which necessitated the loss of two parking spaces, which was acceptable to the council’s officers. Wantage Town Council continued to object on the basis of insufficient parking spaces and the need for a marked pedestrian route.

 

Mr Andrew Ryley, the agent, spoke in support of the application.

 

In response to a question regarding the Oxfordshire Clinical Commissioning Group’s objection on the basis of the purported need for a financial contribution towards the expansion of Wantage primary care networks, the planning officer responded that this was not a material consideration for a reserved matters application. Such issues would require resolution at outline application stage.

 

The committee concluded that the amended application was acceptable and that the application should be permitted.

 

A motion moved and seconded, to grant planning permission was carried on being put to the vote.

 

RESOLVED: that the Reserved Matters for planning application P21/V2040/RM are approved, subject to the following:

 

Condition:

 

1.   Approved plans.

2.   Travel Plan implementation.

 

Informative:

 

1.   Details pursuant to conditions 8, 17, 19, 20, 21, 23, 24, 27, 29, 30, 31, 33,

      34, 35, 37, 38, 43, 47, 48 and 54 of outline planning permission

      P19/V1269/FUL are agreed for this phase through the approval of the

      Reserved Matters application.

 

2.   The applicant is reminded of the obligation of compliance with the

      relevant conditions on the outline application that apply to this phase

      (e.g., CEMP & LEMP implementation).

42.

Former Esso Research Centre, Abingdon Road, Milton Hill, OX13 6BD pdf icon PDF 644 KB

Erection of 4no. commercial buildings for purposes within Classes B2 and B8 together with access and servicing arrangements, parking, landscaping, boundary treatment, gatehouse building, public art installation and associated works. (as per amendments received 30th November 2021 and Transport Assessment Addendum received 10 January 2022 and additional and amended information received 18 January 2022 ). 

Additional documents:

Minutes:

The committee considered application P21/V1171/FUL for the erection of 4no. commercial buildings for purposes within Classes B2 and B8 together with access and servicing arrangements, parking, landscaping, boundary treatment, gatehouse building, public art installation and associated works. (as per amendments received 30 November 2021 and Transport Assessment Addendum received 10 January 2022 and additional and amended information received 18 January 2022) at the former Esso Research Centre, Abingdon Road, Milton Hill.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the council’s conservation officer, senior countryside officer and the Oxfordshire County Council’s principal transport engineer were present at the meeting to answer any question from the committee. The planning officer also reported an incorrect date in paragraph 7.4; “Developer Contributions – Delivering Infrastructure to Support Development (2017)”; which should read “2021”.

 

The planning officer also reported that since submission of the application in May 2021, there had been several amendments submitted by the applicant to address technical issues raised by the landscape officer, drainage engineer, environmental protection officers, countryside officer, forestry officer, conservation officer, urban design officer and Oxfordshire County Council (OCC), the highways authority. These changes included landscape, drainage, environmental protection, conservation and tree issues. The latest amendments included a building extent reduction (unit 1), removal of two units to provide for the strengthening of a landscape buffer (units 3A, 3B), landscape buffer strengthening along western unit façade, and building extent reduction to avoid the root protection areas of two trees (unit 5). The Oxfordshire County Council did not object to the amended scheme. The conservation officer had withdrawn their adverse comments on the basis of the revised scheme. Overall, council officers considered that the proposal would not cause unacceptable landscape, visual or arboricultural harm to result in a conflict with policy CP44.

 

The planning officer also reported that there was no Neighbourhood Plan for Milton Village.

 

With respect to the proposed conditions, the planning officer reported that condition 12, Landscape Management Plan, had originally been listed as a Pre-Commencement condition. It was now proposed to have this as a Compliance condition. This was acceptable to the committee. Additionally, officers considered that the applicant should aim to attain the Building Research Establishment's Environmental Assessment Method (BREEAM) rating of Excellence and therefore a new condition dealing with this issue would be added.

 

The planning officer provided the committee with a slide presentation, giving an indicative three-dimensional view of the units, which included the access roads.  The applicants had worked with the OCC in respect of the content of the S.106 agreement. The committee were shown photo slides of the site, its access points and highways and the proposed landscaping scheme. The highways impact was acceptable, and officers had concluded that the application would benefit the local economy.

 

The speaker on behalf of Milton Parish Council was unable to address the committee but the parish council’s statement had been  ...  view the full minutes text for item 42.

43.

Dulcina, Newmans Close, Upton, OX11 9JA pdf icon PDF 369 KB

Partial demolition of existing dwelling. Erection of new front and rear extensions. Conversion of existing loft space into habitable accommodation. Refurbishment and associated internal reconfiguration (parking arrangements and fenestration detail clarified on plans submitted 28th and 31st January 2022). 

Additional documents:

Minutes:

The committee considered application P21/V3077/HH for the partial demolition of existing dwelling. Erection of new front and rear extensions. Conversion of existing loft space into habitable accommodation. Refurbishment and associated internal reconfiguration (parking arrangements and fenestration detail clarified on plans submitted 28th and 31st January 2022) at Dulcina, Newmans Close, Upton.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that Mr. Edward Church, the council’s ecologist, was present in case the committee had any questions regarding great crested newts.

 

The planning officer reported that some figures shown in the report required correction; the distance from the southern boundary stated as “1.6m” in paragraphs 5.9 and 5.17 should read “1m. -1.4m”.

 

Although the cumulative extent of the development would be significant, planning officers considered that its juxtaposition to existing dwellings, the size of the plot and relationship to other dwellings in the street scene, were all acceptable. The bathroom window at the southern end of the development would be obscure glazed and installed shut.  The distance between Dulcina and the nearest dwelling was not considered to represent an unacceptable level of harm. The committee was shown slides depicting demolition operations on the site and views from the south of rear gardens.

 

The planning officer also reported on the effect of the proposal upon protected animal species. A survey of great crested newts indicated that these reptiles were sparsely distributed and featured mainly in the north. This application would not have an impact upon the newt population.

 

Dr. Derek Whitmell, a local resident, spoke objecting to the application.

 

Mr. James Basey, the agent, spoke in support of the application. In response to a question from the committee regarding ridge height, Mr. Basey responded that the design incorporated dormer windows. 

 

A statement from Mr and Mrs Stimson, local residents, had been sent to the committee by the democratic services officer prior to the meeting.

 

Councillor Hayleigh Gascoigne, a local ward councillor, spoke objecting to the application.

 

A statement by Councillor Sarah Medley, a local ward councillor, had been sent to the committee by the chair prior to the meeting.

 

A motion moved and seconded, to grant planning permission was declared carried on being put to the vote.

 

RESOLVED: to grant planning permission for application P21/V3077/HH subject to the following conditions:

 

Standard

 

1.       Commencement of development within three years

2.       Approved Plans list

 

Pre-commencement

 

3.       Tree Protection Details to be submitted

 

Compliance

 

4.       Materials in Accordance with Application Details

5.       Obscured Glazing (Opening Top Hung Casement Only)

6.       Rooflights (Sill Height No Lower Than 1.7m from finished floor level)

7.       Car Parking area to be implemented and kept free of obstruction to use

 

Informative

 

8.       The Community Infrastructure Levy (CIL)

44.

Dunraven House, 32 London Street, Faringdon, SN7 7AA pdf icon PDF 413 KB

Replacement of existing rotting wooden slimline double-glazed windows on the first and second floor to the rear of the property.

Additional documents:

Minutes:

Part way through the consideration of this application, members took a vote just before the meeting guillotine of 8:30pm to continue.

 

The committee considered application P21/V3079/LB for the replacement of existing rotting wooden slimline double-glazed windows on the first and second floors to the rear of the property at Dunraven House, 32 London Street, Faringdon.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the building was a grade II listed dwelling in the Faringdon Conservation Area. The committee concluded that the window replacements would be sympathetic to the historic and architectural interest of the building and complied fully with national and council policies.

 

A motion moved and seconded, to grant listed building consent was declared carried on being put to the vote.

 

RESOLVED: to grant listed building consent for application P21/V3079/LB subject to the following conditions:

 

Standard

 

1.     Commencement within three years.

2.    Development in accordance with approved plans.

 

Compliance

 

3.    Details and materials in accordance with the application details.

 

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