Agenda and draft minutes

Venue: First Floor Meeting Space, 135 Eastern Avenue, Milton Park, OX14 4SB

Contact: Paul Bateman 

Note: This meeting will be livestreamed. You can watch the broadcast using this link; https://www.youtube.com/channel/UCTj2pCic8vzucpzIaSWE3UQ. If you are attending in person you will need to bring a portable device, such as a laptop or tablet to listen to and watch the meeting. You will also need to bring a headset/headphones. 

Items
No. Item

34.

Chair's announcements

To receive any announcements from the chair, and general housekeeping matters.

Minutes:

The chair ran through housekeeping arrangements appropriate to an in-person meeting which was being simultaneously broadcast.

35.

Apologies for absence

To record apologies for absence and the attendance of substitute members. 

Minutes:

Apologies for absence had been received from Councillor Cheryl Briggs and Councillor Mike Pighills. Councillor Jerry Avery substituted for Councillor Pighills.

36.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

There were no declarations of interest.

37.

Urgent business

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent. 

Minutes:

The senior planning officer reported that Item 8 on the agenda, Land at Yarnells Hill (application P20/V2298/FUL), had been withdrawn for consideration at this meeting. Since the publication of the agenda information had been received in respect of the probable effect of the proposals upon badgers in the vicinity of the site. Council officers were now considering this information an would report back to the committee at a date to be confirmed.

38.

Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

Minutes:

A list showing members of the public who had registered to speak had been sent to the committee prior to the meeting. Statements received from the public were circulated to the committee prior to the meeting.

39.

P20/V0738/FUL - Land at Park Farm, East Challow pdf icon PDF 446 KB

Residential development of 36 dwellings, comprising a partial re-plan of details approved under application reference P18/V0744/RM, to include an uplift of 10 no. additional dwellings, a revised housing mix across the relevant development parcels and associated development works (as amended 14 July 2021).

Additional documents:

Minutes:

The committee considered application P20/V0738/FUL for a residential development of 36 dwellings, comprising a partial re-plan of details approved under application reference P18/V0744/RM, to include an uplift of 10 no. additional dwellings, a revised housing mix across the relevant development parcels and associated development works (as amended 14 July 2021) on Land at Park Farm, East Challow.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

The planning officer reported that the application site formed part of an area on which the council had permitted 88 dwellings and that development had commenced with some houses completed and others under construction. The application sought to revise the central and northern parts of the approved scheme to increase the number of dwellings proposed across the wider Park Farm site from 88 to 98 dwellings; an uplift of 10 dwellings. In combination with approved application P21/V0293/FUL, the number of dwellings across the wider Park Farm site would be uplifted by 11 dwellings from 88 to 99. The planning officer referred to section 2 of the report which detailed the planning history of this site, showing a number of approvals and one refusal.

 

The planning officer also described the affordable housing and market housing mixes, full details of which were provided at paragraphs 5.9 to 5.15 of the report. With particular reference to plot 60, the planning officer explained that the house on this plot had been built in accordance with a previous approval but was some 8 sq m smaller than the space standard of 79 sq m required by policy DP2 of the Local Plan Part 2 for a four person two-bedroom dwelling, and that this was a reason for refusal as part of application P20/V1395/FUL.

 

The planning officer advised the committee that the market mix did not follow the Strategic Housing Market Assessment (SHMA) estimate, but the SHMA acknowledged that prescriptive figures should not be included in the plan- making process and that the ‘market’ was to some degree a better judge of what was the most appropriate profile of homes to deliver at any point in time. The most recent Annual Monitoring Report, dated 2020. indicated that the council had been over-providing 1 and 2-bedroom dwellings, under-providing 3 bedroom dwellings, whilst 4+ bed dwellings met the SHMA standard. The variation from SHMA needed to be considered in the planning balance. The planning officer also referred to residential amenity issues and advised the committee that the closest distance between windows in proposed and existing dwellings exceeded this distance and there was no unreasonable overlooking or overbearing impact on existing dwellings. The proposals accorded with the design guide and Development Policy (DP) 23 of the Local Plan Part 2.

 

Nicholas Daruwalla, the applicant, spoke in support of the application.

 

Statement by East Challow Parish Council

 

The committee regretted the loss of the roundabout at the Park Farm site and requested further details. The  ...  view the full minutes text for item 39.

40.

P21/V1338/FUL - East Challow Site, Hamilton Drive, East Challow pdf icon PDF 276 KB

Variation of condition 4 on application P19/V1921/FUL - to replace original arboricultural report (Variation of condition 1 (approved plans) of application P17/V2502/RM. Reserved Matters Application for Access, Appearance, Landscaping, Layout and Scale for a Residential Development of 38 Dwellings, including up to 13 Affordable Dwellings, with Associated Car Parking and Amenity Space and On-Site Public Open Space, pursuant to outline Planning Permission P16/V1714/O).

Additional documents:

Minutes:

The committee considered application P21/V1338/FUL for the variation of condition 4 on application P19/V1921/FUL - to replace original arboricultural report (Variation of condition 1 (approved plans) of application P17/V2502/RM. Reserved Matters Application for Access, Appearance, Landscaping, Layout and Scale for a Residential Development of 38 Dwellings, including up to 13 Affordable Dwellings, with Associated Car Parking and Amenity Space and On-Site Public Open Space, pursuant to outline Planning Permission P16/V1714/O) at East Challow Site, Hamilton Drive, East Challow.

 

Consultations, representations, policy and guidance, and the site’s planning history were detailed in the officer’s report, which formed part of the agenda pack for the meeting.

 

Statement by Miss Sanders, a local resident.

 

The committee was concerned at the temporary but ongoing loss to the residents of a public footpath for safety reasons, owing to the requirement to re-locate an electricity pole to accommodate the development.  The committee wished that this amenity be restored as soon as possible and instructed the planning officer to contact the OCC, urging it to impress upon the electricity company to expedite matters and complete the necessary works without delay.

 

A motion moved and seconded, to grant planning permission was carried on being put to the vote.

 

RESOLVED: that authority to grant planning permission for planning application P21/V1338/FUL is delegated to the head of planning subject to:

 

1. A Deed of Variation is entered into to ensure previous s106 requirements apply to this application.

 

2. Conditions as follows:

 

1.       Approved plans

 

Pre-Occupancy or Other Stage Conditions

2.       Landscaping implementation in the next planting season and retention.

3.       Hedge retention at 2m high.

4.       Tree protection.

5.       Access in accordance with details approved under application    P19/V1039/DIS.

6.       Roads and footway provision to each house before occupation.

7.       Car parking for each house provided before occupation.

8.       Construction Traffic Management Plan approved under application    P19/V1039/DIS to be complied with.

9.       Residential travel information pack as approved under application    P18/V0237/DIS.

10.      Surface water drainage scheme to be implemented in accordance with      the details approved under application P19/V1039/DIS.

11.      Foul water drainage scheme to be implemented in accordance with the           details approved under application P16/V3030/DIS.

12.      Biodiversity enhancement measures approved under application    P17/V2920/DIS shall be carried out prior to the occupation of the     penultimate dwelling.

13.      Noise attenuation in accordance with approved scheme.

14.      Boundary treatments in accordance with approved details.

 

Post Occupancy Monitoring and Management Conditions

15.      Permitted development rights for extensions and roof alterations     removed – plots 1 to 6 and plot 17.

16.      Construction hours restricted to 07.30 to 18.00 Monday to Friday and    0800 to 13.00 on a Saturday. No work shall take place on Sundays or          Public Holidays.

41.

P20/V2298/FUL - Land at Yarnells Hill, Oxford pdf icon PDF 570 KB

This application has been withdrawn from the agenda.

Additional documents:

Minutes:

This application was withdrawn, owing to further information being received since the publication of the agenda, as described by the senior planning officer at item 4 on the agenda, urgent business.

 

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