Agenda and minutes

Planning Committee
Wednesday, 30 May 2018 6.30 pm

Venue: The Ridgeway, The Beacon, Portway, Wantage, OX12 9BY

Contact: Nicola Meurer, Democratic Services Officer 

Items
No. Item

1.

Chairman's announcements

To receive any announcements from the chairman, and general housekeeping matters.

Minutes:

The chairman welcomed everyone to the meeting, outlined the procedure to be followed and advised on emergency evacuation arrangements.

2.

Apologies for absence

To record apologies for absence and the attendance of substitute members. 

Minutes:

Councillor Janet Shelley had submitted her apologies for absence, Councillor St.John Dickson attended as her substitute.

3.

Minutes pdf icon PDF 204 KB

To adopt and sign as correct records the Planning Committee minutes of the meetings held on 2  and 9 May 2018. 

Additional documents:

Minutes:

RESOLVED: to approve the minutes of the committee meetings held on 2 and 9 May 2018 as correct records and agree that the chairman sign them as such.

4.

Declarations of interest

To receive any declarations of disclosable pecuniary interests in respect of items on the agenda for this meeting.  

Minutes:

There were no declarations of interest.

5.

Urgent business

To receive notification of any matters which the chairman determines should be considered as urgent business and the special circumstances which have made the matters urgent. 

Minutes:

There was no urgent business.

6.

Public participation

To receive any statements from members of the public that have registered to speak on planning applications which are being presented to this committee meeting. 

Minutes:

The list showing members of the public who had registered to speak was tabled at the meeting.

7.

P17/V3298/FUL - Botley Centre, West Way, Botley, Oxford pdf icon PDF 497 KB

Variation of Conditions 2 and 4 of P16/V0246/FUL for the inclusion of amended plans.

Additional documents:

Minutes:

The committee considered application P17/V3298/FUL for a variation of Conditions 2 and 4 of approved application P16/V0246/FUL (the demolition and redevelopment of the existing shopping centre and adjacent buildings) for the inclusion of amended plans for Botley Centre, West Way, Botley, Oxford.

 

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

 

Officer updates: two further letters of objection had been received regarding cycle parking facilities and car park ramps. Leila Moran MP has submitted a statement and due to a response from Oxfordshire County Council Highways, an extra condition is recommended for inclusion relating to further details on cycle parking facilities.

 

Dr. Andrew Pritchard, a representative of North Hinksey Parish Council, spoke objecting to the application. 

 

Grant Nightingale and Simon Banks spoke objecting to the application. 

 

Huw Griffiths, the applicant’s agent, spoke in support of the application.

 

Debby Hallett, one of the local ward councillors, spoke objecting to the application. 

 

In response to questions raised by the committee, the officers reported that:

·         A condition is included relating to arrangements to be agreed with Highways.

·         A post completion safety audit is not necessary as it is a privately-owned development.

·         An extra condition requiring further details on cycle parking is required.

 

A motion, moved and seconded, to authorise the head of planning to approve the application with the additional condition as detailed above, was declared carried on being put to the vote.

 

RESOLVED: to authorise the head of planning to grant planning permission for application P17/V3298/FUL, subject to the following conditions:

 

1.    The completion of a deed of variation to the S106 legal agreement of

application P16/V0246/FUL.

2.    The draft conditions attached at Appendix 1 of the officer’s report.

3.    Further details on cycle parking to be submitted and approved.

8.

P17/V1894/O - Land to the North West of Radley pdf icon PDF 520 KB

Outline planning application for up to 240 dwellings (comprising a mix of 1, 2, 3, 4 and 5 bedroom dwellings) including affordable housing, open space and all associated ancillary works with all matters reserved except access.

Additional documents:

Minutes:

Councillors Bob Johnston and Robert Hall, local ward councillors, stepped down from the committee and took no part in the debate or voting for this item.

 

The committee considered outline application P17/V1894/O for the development of up to 240 dwellings, including affordable housing, open space and all associated ancillary works on land to the North West of Radley, with all matters reserved except access.

 

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

 

Officer updates: an extra condition relating to a landscape and ecology management plan is recommended for inclusion. Following a query from the local badger group, officers confirmed that Natural England’s first response to the application stated they had no comment to make. Their response to the revised scheme is: “The advice provided in our previous response applies equally to this amendment although we made no objection to the original proposal.” The County Council have also confirmed that they will not be seeking a s106 contribution towards land for a secondary school expansion due to pooling restrictions, but that a contribution towards primary school transport may be required and can be secured via S106 as direct mitigation.

 

Chris Henderson, a representative of Radley Parish Council, spoke objecting to the application. 

 

Revd. Tony Rogerson, a representative of St. James Church and the Church Housing Group, spoke objecting to the application. 

 

Gemma Care and Craig Pettit, the applicant’s agents, spoke in support of the application.

 

Edward Blagrove and Bob Johnston, two of the local ward councillors, spoke objecting to the application. 

 

In response to questions raised by the committee, the officers reported that:

·         There is no specific requirement in the Local Plan for site connectivity via a footpath/cycle link through existing development to the east/south of the site. The proposal includes suitable pedestrian and cycle linkages that are proportionate and reasonable for the scale and nature of the application.

·         If members required it, a compliance condition can be included to safeguard the area of open space along the southern boundary of the site, which would not preclude the future provision of a footpath/cycle link by the parish council.

 

Whilst concerned about the connectivity of the site, committee members were satisfied that the application was acceptable in planning terms as a strategic site in the Local Plan.

 

A motion, moved and seconded, to authorise the head of planning to approve the application with the extra conditions relating to a landscape and ecology management plan and safeguarding open space, was declared carried on being put to the vote.

 

RESOLVED: to authorise the head of planning to grant outline planning permission for application P17/V1894/O, subject to:

 

I.        A Section 106 legal agreement being entered into in order to ensure financial contributions towards local infrastructure and to secure affordable housing; and

II.        Conditions (or provision in S106 as appropriate) as follows:

 

1.    Time limit – outline.

2.    Submission of reserved matters.

3.    Approved plans.

4.    Construction environment  ...  view the full minutes text for item 8.

9.

P18/V0301/FUL - Land East of Milton Hill, Abingdon pdf icon PDF 227 KB

Variation of condition 2 (approved plans) of planning permission  P16/V2900/FUL

Additional documents:

Minutes:

Councillor Stuart Davenport, a neighbouring ward member, stepped down from the committee and took no part in the debate or voting for this item.

 

The committee considered application P18/V0301/FUL to vary Condition 2 (approved plans) of planning permission P16/V2900/FUL for a development of 458 dwellings with associated public open space, infrastructure, improved sports facilities and reservation of land for future primary school expansion on land east of Milton Hill, Abingdon.

 

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

 

Officer updates: The residents of 1-4 Appledore had withdrawn their objections to the application. Oxfordshire County Council highways have not yet responded to the latest amended application, their original objections have now been mitigated by condition.

 

Mark Smith, a representative of Milton Parish Council, spoke in support of the application. 

 

Derek Rees and Andy Burchette spoke in support of the application.

 

Stuart Davenport, one of the neighbouring ward councillors, spoke to the application. 

 

A motion, moved and seconded, to approve the application was declared carried on being put to the vote.

 

RESOLVED: to grant planning permission for application P18/V0301/FUL, subject to the following conditions:

 

1.    Commencement three years - full planning permission.

2.    Approved plans.

3.    Phasing plan.

4.    Tree protection method statement.

5.    Arboricultural method statement.

6.    Sustainable drainage scheme and surface water scheme.

7.    Bio-diversity method statement.

8.    Construction traffic management.

9.    Slab levels (dwellings).

10. Archaeological watching brief.

11. Implementation of programme or archaeological work.

12. Boundary details with Milton United Football Club.

13. Sample materials.

14. Hard and soft landscaping scheme.

15. Acoustic surveys.

16. Details of locally equipped area of play, public seating, bins.

17. Implementation of Thames Water sewer impact study.

18. Visibility splays.

19. Access in accordance with specified plan.

20. New estate roads.

21. Car parking.

22. Permitted development restriction, extensions and outbuildings.

23. Pedestrian access between football pitch and changing facilities.

24. Hours of work.

10.

P18/V0744/RM - Land at Park Farm, East Challow pdf icon PDF 410 KB

Reserved matters application following outline approval P16/V0652/O (as varied by application no. P17/V2884/FUL) for the appearance, landscaping, layout and scale. Development of up to 88 dwellings including 40% affordable housing, landscaping and other associated works with all matters reserved with the exception of access.

Additional documents:

Minutes:

The committee considered reserved matters application P18/V0744/RM following outline approval of application P16/V0652/O for the appearance, landscaping, layout and scale of a development of up to 88 dwellings on land at Park Farm, East Challow.

 

Consultations, representations, policy and guidance and the site’s planning history were detailed in the officer’s report which formed part of the agenda pack for this meeting.

 

Steve Gillott, a local resident, spoke objecting to the application. 

 

Susie Hartas, the applicant’s agent, spoke in support of the application.

 

Officer update: members were advised that Condition 2 should be amended to also include the reconfiguration of landscaping on the north-west boundary of the site (adjacent to 10 The Park).

 

In response to questions raised by the committee, the officers reported that an extra condition could be included to secure more visitor parking.

 

Whilst some committee members were of the view that the overall parking on site met planning policy requirements and that to amend parking would affect the overall design of the scheme, the majority were of the view that an extra condition to revise the unallocated parking plan would be preferable.

 

A motion, moved and seconded, to approve the application with the extra condition as detailed above, was declared carried on being put to the vote.

 

RESOLVED: to grant planning permission for application P18/V0744/RM, subject to the following conditions:

 

1.    Approved plans.

1.    Relocation of proposed beech trees and amended landscaping at the north-west boundary to the site.

2.    Landscaping implementation and retention.

3.    Road surfacing.

4.    Parking spaces to be provided before occupation.

5.    Boundary details to be provided before occupation.

6.    Working hours to be Monday to Friday 0730 to 18:00 and 08:00 to 13:00 Saturday. No works on Sundays or public holidays.

7.    Additional unallocated parking plans to be agreed.

 

The planning conditions and s106 agreement for the outline permission

remain applicable.

 

Just before the meeting guillotine of 9:00pm, part way through consideration of this application, committee members took a vote to continue this item only, as per the council’s Constitution. Therefore, the next two applications on the agenda were deferred to a committee meeting at a later date.

 

11.

P17/V3039/FUL - 8 Elms Road, Botley, Oxford pdf icon PDF 369 KB

Demolition of the existing house at 8 Elms Road and creation of nine new apartments, as a development of the extant permission on the site P17/V1418/FUL. 

Additional documents:

Minutes:

Application P17/V3039/FUL was deferred due to the meeting guillotine having been reached before its consideration.

 

12.

P18/V0447/FUL - 7 Rimes Close, Kingston Bagpuize pdf icon PDF 371 KB

Proposed erection of a new two-bedroom dwelling adjacent to the existing dwelling.

Additional documents:

Minutes:

Application P18/V0447/FUL was deferred due to the meeting guillotine having been reached before its consideration.